Facilities Maintenance Planner & Operations Coordinator

City of Kingston; Kingston upon Thames; Hybrid; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Extended health coverage

Travel insurance

Long-term disability

OMERS pension

Job summary

City of Kingston is seeking a Facilities Maintenance Services Coordinator to plan, schedule, and coordinate maintenance for City facilities. The role ensures regulatory compliance, optimizes resources, and maintains strong stakeholder communication across departments and contractors.

The position emphasizes CMMS proficiency, safety adherence, and effective planning to support reliable public services and smooth operations within a complex municipal asset portfolio.

Qualifications

• Two-year post-secondary diploma in Facilities Maintenance, Building Systems, Engineering Technician/Technology, Mechanical/Electrical trades, Construction, or related field.
• Or completion of a recognized skilled trades apprenticeship.

Responsibilities

• Develop and maintain maintenance schedules for internal trades staff and contracted services using CMMS.
• Coordinate preventive and corrective maintenance across multiple facilities with safety compliance.
• Respond to emergent service needs by adjusting schedules and reallocating resources.
• Liaise with external contractors and internal departments for readiness and scope.
• Interpret technical documents to support planning and decision-making.
• Monitor KPIs and support audit preparation.

Skills

Technical reading

CMMS

Microsoft Office

Excel

Planning and scheduling

Education

Two-year post-secondary diploma in Facilities Maintenance or related field

Trades apprenticeship program (asset)

Tools

CMMS

Microsoft Office Suite

Job description

City of Kingston is seeking a Facilities Maintenance Services Coordinator to plan, schedule, and coordinate maintenance for City facilities. The role ensures regulatory compliance, optimizes resources, and maintains strong stakeholder communication across departments and contractors.

The position emphasizes CMMS proficiency, safety adherence, and effective planning to support reliable public services and smooth operations within a complex municipal asset portfolio.