Facilities Maintenance Services Coordinator, Regular Full-Time

City of Kingston; Kingston upon Thames; Hybrid; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Extended health coverage

Travel insurance

Long-term disability

OMERS pension

Job summary

City of Kingston is seeking a Facilities Maintenance Services Coordinator to plan, schedule, and coordinate maintenance for City facilities. The role ensures regulatory compliance, optimizes resources, and maintains strong stakeholder communication across departments and contractors.

The position emphasizes CMMS proficiency, safety adherence, and effective planning to support reliable public services and smooth operations within a complex municipal asset portfolio.

Qualifications

• Two-year post-secondary diploma in Facilities Maintenance, Building Systems, Engineering Technician/Technology, Mechanical/Electrical trades, Construction, or related field.
• Or completion of a recognized skilled trades apprenticeship.

Responsibilities

• Develop and maintain maintenance schedules for internal trades staff and contracted services using CMMS.
• Coordinate preventive and corrective maintenance across multiple facilities with safety compliance.
• Respond to emergent service needs by adjusting schedules and reallocating resources.
• Liaise with external contractors and internal departments for readiness and scope.
• Interpret technical documents to support planning and decision-making.
• Monitor KPIs and support audit preparation.

Skills

Technical reading

CMMS

Microsoft Office

Excel

Planning and scheduling

Education

Two-year post-secondary diploma in Facilities Maintenance or related field

Trades apprenticeship program (asset)

Tools

CMMS

Microsoft Office Suite

Job description

Facilities Maintenance Services Coordinator, Regular Full-Time

Job Title:

Facilities Maintenance Services Coordinator, Regular Full-Time

The Facilities Maintenance Operations Coordinator is responsible for planning, scheduling, and coordinating maintenance activities for City facilities to support the efficient delivery of services across a complex municipal asset portfolio. The position ensures compliance with regulatory standards, maximizes resource utilization, and maintains strong communication with internal staff, contractors, and client departments. This role is critical to ensuring operational reliability and public service continuity.

We maintain and improve the City’s buildings and facilities to ensure they are safe, efficient, and well-designed. Our team handles maintenance, repairs, and construction projects that support City operations and enhance spaces for staff and residents.

What you'll do...

• Develop and maintain daily, weekly, and long-range maintenance schedules for both internal trades staff and contracted services using a Computerized Maintenance Management System (CMMS)
• Prioritize and coordinate preventive and corrective maintenance activities across multiple facilities, ensuring adherence to legislation and safety protocols
• Respond to emergent service needs by adjusting schedules, reallocating resources, and maintaining ongoing communication with stakeholders
• Liaise with external contractors and internal departments to confirm readiness, access, and scope of scheduled work
• Interpret technical documents including blueprints, equipment manuals, policies, and safety programs to support planning and decision-making
• Monitor maintenance KPIs, track service delivery performance, and participate in compliance reporting and audit preparation
• Initiate corrective actions for missed deadlines, contractor cancellations, or resource gaps, and support root cause analysis for recurring issues
• Ensure scheduled work aligns with procurement by-laws, safety programs (e.g., Asbestos, Electrical, Backflow), and all applicable codes and regulations (TSSA, ESA, MOL, MOE, etc.)
• Identify physical hazards reported through internal systems and coordinate timely resolution based on risk and resource availability
• Serve as a key technical resource for field staff, supervisors, and managers in planning operational work
• Other duties as assigned

• Successful completion of a two-year post-secondary diploma in Facilities Maintenance, Building Systems, Engineering Technician/Technology, Mechanical/Electrical trades, Construction, or a related technical field; or successful completion of a recognized skilled trades apprenticeship program
• Certification as an Engineering Technician, Certified Engineering Technologist, or licenced skilled trade certification would be considered an asset
• Minimum three (3) years of planning and scheduling experience in facilities maintenance or a related field
• Experience with contractor coordination, compliance standards, and asset management in a municipal or institutional environment is considered an asset
• Proficient in CMMS and Microsoft Office Suite (especially Excel, Outlook, Word)
• Strong ability to read technical manuals, blueprints, operating procedures, and legislative requirements
• Proven problem-solving skills in high-change, service-driven environments
• Excellent written and verbal communication skills for coordinating across departments and documenting in CMMS
• Able to manage competing priorities, interruptions, and changing schedules while maintaining accuracy
• Familiarity with policy interpretation and compliance requirements for building systems and municipal safety programs
• Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation
• Must possess and maintain a valid class "G" driver’s license
• Must obtain and maintain a satisfactory criminal record check, including vulnerable sector

Why us?

Join a team that’s building more than a city - we’re building a community where people thrive. At the City of Kingston, your work has real impact: safer streets, greener spaces, inclusive experiences, innovative transit, creative public spaces, and brighter futures for all.

We’re more than just a municipal government - we’re a team of problem-solvers, innovators, and community-builders who take pride in shaping the place we call home. As an employer, we’re committed to your growth, your well‑being, and creating an environment where every voice counts. Your career is more than a job - it’s where your impact begins.

Why you’ll love it here…

We provide our employees with a comprehensive and competitive total rewards package, which may include extended health coverage, travel and life insurance, and long‑term disability. Specific benefits can vary depending on your role and terms of employment.

In addition, employees may enjoy access to:

• OMERS defined pension plan
• Employee wellness and assistance programs and resources
• Ongoing training and education opportunities
• Corporate perks such as discounted transit and fitness passes
• Learning & development resources and networks
• Relocation assistance and local resources

Why us?

Join a team that’s building more than a city - we’re building a community where people thrive. At the City of Kingston, your work has real impact: safer streets, greener spaces, inclusive experiences, innovative transit, creative public spaces, and brighter futures for all.

We’re more than just a municipal government - we’re a team of problem-solvers, innovators, and community-builders who take pride in shaping the place we call home. As an employer, we’re committed to your growth, your well‑being, and creating an environment where every voice counts. Your career is more than a job - it’s where your impact begins.

Why you’ll love it here…

We provide our employees with a comprehensive and competitive total rewards package, which may include extended health coverage, travel and life insurance, and long‑term disability. Specific benefits can vary depending on your role and terms of employment.

In addition, employees may enjoy access to:

• OMERS defined pension plan
• Vacation entitlements
• Employee wellness and assistance programs and resources
• Ongoing training and education opportunities
• Flexible work arrangements
• Corporate perks such as discounted transit and fitness passes
• Learning & development resources and networks
• Relocation assistance and local resources

Accommodations are available at all stages of the recruitment and selection process to support a barrier‑free experience for all candidates in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations, please let us know. For more information, you can contact us at [e-mail] .

Thank you to everyone who applies. While we value each application, only those advancing in the recruitment process will be contacted. All personal information will be handled in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

The City of Kingston may utilize artificial intelligence (AI) assisted tools throughout the recruitment process. All final hiring decisions are made by qualified municipal staff.

Internal applications: https://bit.ly/city-kingston-internal
External applications: https://bit.ly/city-kingston-external

To ensure you don’t miss any updates, please check your spam or junk folders for emails from a City of Kingston account.

Our commitment

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinabek, Haudenosaunee, and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives .