Facilities & Maintenance Office Administrator

The Imperial London Hotels Limited; Greater London; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Holiday allowance 28–33 days

Training Academy programmes & study

Holiday Purchase Scheme

Uniform dry-cleaning & personal dry‑un

Interest-free Season Ticket Loan

Workplace Pension

Staff discounts – hotel & F&B

Discounts across ILH F&B outlets

Discounted drinks at Blooms Café

Health Cash Plan

Bloomsbury local discounts

Early Pay access

Shopping discounts

Salary sacrifice schemes

Employee Assistance Programme

Job summary

The Royal National, part of The Imperial London Hotels Limited, is hiring a Maintenance Office Administrator in Bloomsbury. The role supports the Maintenance manager and team, maintaining accurate records and coordinating procurement of parts to keep daily operations running smoothly.

You will build and maintain supplier relationships, assist with project handling from start to finish, and help ensure all contractor documentation and safety registers are up to date.

Qualifications

• Previous experience as a Facilities Assistant or similar
• Strong IT skills with Excel and PowerPoint
• Understanding of purchasing, invoicing & procurement processes

Responsibilities

• Support the Maintenance manager and maintenance department with records and reports
• Build relationships with suppliers and support Hotel Operations to minimise disruption
• Assist the Maintenance Manager with projects from initiation to completion
• Place orders for parts and cost control
• Ensure required documents are obtained from contractors and suppliers
• Assist in compiling building safety registers within the hotel

Skills

MS Office (Excel, PowerPoint)

IT skills

Project management

Purchasing / invoicing

Teamwork / pro-active

Stock control

Job description

The Royal National, part of The Imperial London Hotels Limited, is hiring a Maintenance Office Administrator in Bloomsbury. The role supports the Maintenance manager and team, maintaining accurate records and coordinating procurement of parts to keep daily operations running smoothly.

You will build and maintain supplier relationships, assist with project handling from start to finish, and help ensure all contractor documentation and safety registers are up to date.