Maintenance Admin & Scheduling Coordinator

Berkeley Group; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Private medical insurance

Private pension plan

Group life assurance

Discount platform access

Berkeley Foundation volunteer day

Job summary

Berkeley Group is seeking a Maintenance Admin to join the centralised team in London to support on-site maintenance operations. The role involves coordinating work orders, scheduling external contractors, and acting as a central contact for maintenance matters.

Some travel to sites is required, with the role based at the Oval head office. You will manage contractor visits, ensure RAMS and permits are in place, handle invoices and POs, and keep H&S documentation current in collaboration with the

Qualifications

• Strong organisational skills with attention to detail.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Excellent communication with internal and external customers.

Responsibilities

• Serve as the primary point of escalation for onsite maintenance teams and contractors.
• Liaise with external contractors ensuring RAMS and permits are in place.
• Raise and schedule contractor visits for planned or emergency works.
• Organise specialist contractor site visits when required.
• Oversee invoice processing and issue POs promptly to vendors.
• Approve vendor invoices after works are signed off by site team.
• Maintain up-to-date H&S documentation in collaboration with the Safety team.
• Support mobilisation and project handover administratively.
• Collaborate on sustainability reporting and data collection.
• Provide admin support for management of PPM and cyclical works.

Skills

Communication skills

Prioritisation

Organisation

Attention to detail

Tools

MS Office

Job description

Berkeley Group is seeking a Maintenance Admin to join the centralised team in London to support on-site maintenance operations. The role involves coordinating work orders, scheduling external contractors, and acting as a central contact for maintenance matters.

Some travel to sites is required, with the role based at the Oval head office. You will manage contractor visits, ensure RAMS and permits are in place, handle invoices and POs, and keep H&S documentation current in collaboration with the