Maintenance Admin & Coordination Specialist

Berkeley Group Plc; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave

Private medical insurance

Lifestyle benefits

Berkeley Foundation volunteer day

Private pension plan

Group life assurance

Job summary

Berkeley Living, the rental arm of Berkeley Group, invites applications for a Maintenance Admin to support on-site maintenance teams from our head office in Oval, London. The role coordinates work orders, contractor scheduling, and central contact for maintenance queries, with travel to sites as needed.

You will oversee the invoicing process, ensure H&S documentation is complete, and work with the FM team on sustainability data and PPM administration.

Qualifications

• Experience in property and facilities maintenance.
• Knowledge of residential buildings.
• Strong organisational skills and attention to detail.
• Ability to prioritise and manage multiple tasks in a fast-paced environment.
• Excellent communication with internal and external customers.
• Proficient in MS Office.

Responsibilities

• Serve as the primary escalation point for onsite maintenance teams and contractors.
• Liaise with external contractors and ensure H&S paperwork (RAMS and permit to works) is in place.
• Raise and schedule contractor visits for planned or emergency maintenance.
• Organise specialist contractor visits when in-house maintenance cannot resolve.
• Oversee the invoice process and raise POs promptly for vendors.
• Approve vendor invoices after works are completed and signed off.
• Maintain up-to-date H&S documentation with Health & Safety team.
• Provide admin support for mobilisation and project handover.
• Collaborate with Assistant FM on sustainability reporting and data collection.
• Support management of PPM and cyclical works.

Skills

Organisational skills

Attention to detail

Multi-tasking

Customer communication

Tools

MS Office

Job description

Berkeley Living, the rental arm of Berkeley Group, invites applications for a Maintenance Admin to support on-site maintenance teams from our head office in Oval, London. The role coordinates work orders, contractor scheduling, and central contact for maintenance queries, with travel to sites as needed.

You will oversee the invoicing process, ensure H&S documentation is complete, and work with the FM team on sustainability data and PPM administration.