Facilities & Health & Safety Coordinator (6 Month FTC)

The Talent Division; Ipswich; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

£1,000 end-of-contract bonus

Opportunities for professional development

Collaborative working environment

Job summary

The Talent Division is seeking a Facilities & Health & Safety Coordinator for a 6-month fixed-term contract in Ipswich. The role offers a competitive salary of £29,000 - £32,000 per year, plus a £1,000 end-of-contract bonus. You will provide essential support to the Health & Safety and Facilities teams, ensuring efficient operations and compliance.

This position is perfect for a proactive individual with strong administrative experience, looking to thrive in a fast-paced environment while contributing to a collaborative team.

Qualifications

• Experience within a busy, process-driven environment is essential.
• Confident verbal and written communication skills are crucial.
• Ability to manage changing priorities with excellent organisation.

Responsibilities

• Provide administrative support across Health & Safety and Facilities.
• Coordinate maintenance and compliance records.
• Assist with facilities management and maintain purchasing records.

Skills

Previous administration experience

Experience in H & S or Facilities support

Strong attention to detail

Excellent communication skills

Excellent organisational skills

Problem-solving skills

Job description

Facilities & Health & Safety Coordinator (6 Month FTC)

Reference: TTD16

Ipswich

£29,000 - £32,000 per year + £1,000 end of contract bonus!

Full Time Monday to Friday 9am - 5pm

6 Month Fixed Term Contract (Maternity Cover)

The Opportunity

The Talent Division is delighted to be supporting a highly respected, award-winning organisation in the search for a Health & Safety & Facilities Support Coordinator to join their Operations team on a six-month fixed term contract.

This is an excellent opportunity for an experienced administrator who enjoys variety, thrives in a fast-paced environment and takes pride in keeping things organised and running smoothly.

No two days will be the same. You'll play a key role in supporting both the Health & Safety and Facilities functions, helping to coordinate essential activities, maintain compliance, organise training, liaise with contractors and ensure the workplace continues to operate efficiently.

If you're proactive, highly organised and enjoy being part of a collaborative team where everyone pulls together, this could be the perfect opportunity.

Key Responsibilities

• Provide day-to-day administrative support across the Health & Safety and Facilities functions.
• Coordinate planned maintenance, servicing schedules and compliance records.
• Support the administration of H&S policies, procedures and ISO documentation.
• Arrange training, process quotations and invoices, and maintain training records.
• Coordinate contractors working on site and support visitor inductions.
• Assist with facilities management, including planned and reactive maintenance.
• Maintain purchasing records and equipment registers for safety‑related items.
• Provide reception and switchboard cover during holidays, lunch breaks and periods of absence.
• Liaise with internal departments and external suppliers to ensure the smooth running of daily operations.
• Support a variety of operational projects and administrative tasks as required.

What We're Looking For

• Previous administration experience within a busy, process-driven environment.
• Previous experience within a H & S or Facilities support / admin role.
• Strong attention to detail and a high level of accuracy.
• Confident communication skills, both written and verbal.
• Excellent organisational skills with the ability to manage changing priorities.
• A proactive, hands‑on approach with excellent problem‑solving skills.
• A supportive team player who enjoys working collaboratively.
• A willingness to learn and adapt within a varied operational role.

The Rewards & Benefits

• The opportunity to work within a highly respected, people-focused organisation.
• A varied and rewarding role where no two days are the same.
• A collaborative working environment with a genuine team ethos.
• The chance to develop your knowledge across Health & Safety and Facilities.
• Competitive salary and excellent working environment.

Our Commitment to Inclusion

The Talent Division is committed to creating an inclusive recruitment process where everyone feels valued, respected, and able to succeed.

We welcome applications from people of all backgrounds, experiences, and perspectives. We believe diverse teams make stronger businesses and encourage applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

If you require any adjustments during the recruitment process, please let us know and we'll be happy to support you.