Facilities & Front Desk Coordinator (12-Month FTC)

Buro Happold Engineer India Private Limited; Greater London; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

12-month FTC

Job summary

Buro Happold is hiring a Workplace Assistant to support the London office and Office Operations team. The role covers facilities, catering, and front-of-house duties to ensure a professional, welcoming environment for colleagues and visitors.

You'll perform routine checks, manage queries, assist with catering and deliveries, and help maintain health and safety standards. This is a 12-month fixed-term contract based in London.

Qualifications

• Level 2 Food Hygiene qualification or willingness to complete this training.
• Basic understanding of food safety, allergens and safe working practices.
• Awareness of Health & Safety in an office environment with role-specific training.
• Willingness to undertake additional training to support the role safely.
• Previous experience in an office, workplace, facilities or customer-facing role would be beneficial.
• Positive, proactive and service-focused with the ability to support colleagues and visitors.

Responsibilities

• Support day-to-day facilities requests and helpdesk inbox responses.
• Conduct daily facilities checks and maintain safe, welcoming spaces.
• Assist with catering operations, room setups and visitor logistics.
• Log service calls in the CAFM system and support contractor visits as needed.
• Provide ad-hoc reception coverage and greet visitors professionally.

Skills

Food Hygiene Level 2

Food safety basics

Health & Safety awareness

Customer-facing support

Microsoft 365 proficiency

Tools

CAFM system

Outlook

Excel

Word

Teams

SharePoint

Job description

Buro Happold is hiring a Workplace Assistant to support the London office and Office Operations team. The role covers facilities, catering, and front-of-house duties to ensure a professional, welcoming environment for colleagues and visitors.

You'll perform routine checks, manage queries, assist with catering and deliveries, and help maintain health and safety standards. This is a 12-month fixed-term contract based in London.