Proactive Office & Facilities Administrator

Balfour Beatty plc; Peterhead; Hybrid; GBP 19,000 - 23,000; Full time

Benefits offered by this job

Smart working

Remote up to 40%

25 days annual leave

Pension

Share incentive plan

Volunteering leave

Recognition schemes

Job summary

Balfour Beatty plc in Peterhead, Scotland is seeking an Administration Assistant to join our UKCS Scotland team. You will provide comprehensive administrative support to project teams and help manage the office, facilities, and procurement processes.

The role requires strong organisational skills, excellent communication, and the ability to work independently in a busy office. A collaborative approach and attention to detail are essential, with a focus on delivering a high standard of service.

Qualifications

• Previous experience in a busy office or administrative environment.
• Strong organisational skills with the ability to prioritise workload.
• Ability to work independently using your own initiative.
• Excellent communication and relationship-building skills.
• Collaborative approach and able to work under pressure to deadlines.
• Customer-focused mindset with high service standards.
• Excellent IT skills including Word, Excel and PowerPoint.

Responsibilities

• Provide comprehensive administrative and secretarial support to project teams.
• Support day-to-day office management and facilities.
• Develop and maintain office processes to improve efficiency.
• Ensure office cover is maintained and admin support is available.
• Process invoices accurately and timely.
• Maintain compliance with security and Health & Safety requirements.
• Manage office supplies and arrange replenishment.
• Coordinate travel and accommodation bookings.
• Order and distribute PPE per procedures.
• Organise meeting rooms and conference facilities.
• Monitor office equipment and arrange repairs.
• Liaise with suppliers and contractors for quality service.
• Support procurement activities and ensure compliant purchasing.
• Maintain statutory notices and office communications.
• Assist with business continuity and emergency planning.
• Champion BB values and sustainability; focus on Zero Harm.

Skills

Organised

Prioritisation

Independent working

Communication

Teamwork

Attention to detail

Problem-solving

Tools

Microsoft Office

Job description

Balfour Beatty plc in Peterhead, Scotland is seeking an Administration Assistant to join our UKCS Scotland team. You will provide comprehensive administrative support to project teams and help manage the office, facilities, and procurement processes.

The role requires strong organisational skills, excellent communication, and the ability to work independently in a busy office. A collaborative approach and attention to detail are essential, with a focus on delivering a high standard of service.