Facilities & Fleet Operations Specialist

Proftech Talent; Tamworth; On-site; GBP 26,000 - 32,000; Full time

Job summary

Proftech Talent is seeking a proactive Facilities Coordinator to join its busy team in Tamworth. You will support day-to-day facilities operations, coordinate fleet administration, waste management, utilities, repairs, and contractor activities, while ensuring compliance and service excellence across the business.

You will maintain accurate records, liaise with internal staff and external suppliers, and contribute to health, safety, and environmental initiatives.

Qualifications

• Excellent attention to detail and a high level of accuracy.
• Strong communication and interpersonal skills.
• Confidence when liaising with colleagues, suppliers and contractors.
• Strong problem-solving skills.
• Excellent organisational and prioritisation skills.
• Effective administrative skills.
• Good IT skills and confidence using Microsoft Office, including Excel and Outlook.
• A proactive approach and the ability to work independently.
• The ability to manage competing priorities and meet deadlines.
• Flexibility to respond to ad hoc requirements.
• A full UK driving licence.

Responsibilities

• Fleet Administration: Manage fleet-related post and emails, maintain fleet records, distribute vehicle fines, arrange delivery of company vehicles, prepare vehicles for new drivers, act as a point of contact for drivers, liaise with insurers and drivers, verify fleet invoices, monitor mileage, arrange changes to leases, coordinate travel and vehicle insurances, manage pool cars for staff.
• Waste Management: Control and maintain Waste Transfer Notes, collate waste volumes, ensure certificates and documentation are current, liaise with waste suppliers when collections fail, review records for accuracy.
• Utilities: Input and maintain data from utility bills, check bills for accuracy, liaise with suppliers, act as contact for meter-reading companies, coordinate with Purchasing and Accounts, support future utility changes.
• Repairs & Contractors: Coordinate site repairs, liaise with external contractors and internal teams, arrange access and appointments, inform stakeholders, follow up outstanding works.
• Health, Safety & Environmental Support: Support HSE Manager with safety and environmental initiatives, maintain records, support continuity planning.
• Additional Responsibilities: Undertake other duties, provide flexible support, collaborate with internal departments and suppliers.

Skills

Attention to detail

Communication

Microsoft Office

Excel

Outlook

Driving licence

Problem-solving

Organisational skills

Tools

Microsoft Office

Excel

Outlook

Job description

Proftech Talent is seeking a proactive Facilities Coordinator to join its busy team in Tamworth. You will support day-to-day facilities operations, coordinate fleet administration, waste management, utilities, repairs, and contractor activities, while ensuring compliance and service excellence across the business.

You will maintain accurate records, liaise with internal staff and external suppliers, and contribute to health, safety, and environmental initiatives.