Facilities & Corporate Services Associate

Ares Management Corporation; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Ares Management Corporation in London seeks an Associate for its Corporate Services Department to support facilities and office services across the London office. The role covers helpdesk support, mail handling, inventory, equipment maintenance and event setup.

You will coordinate with vendors and internal teams, manage document handling, and assist with health & safety processes, access control, and office moves. 3–6+ years in corporate services is preferred.

Qualifications

• 3–6+ years in a Corporate Services environment.
• Knowledge of buildings, maintenance and service.
• Experience liaising with clients, tenants, consultants and local authorities.
• Managing third party contractors (in-house and externally).

Responsibilities

• Monitor Facilities helpdesk and respond to requests promptly with strong customer service.
• Process mail, FedEx, and UPS packages and handle courier issues.
• Manage inventory of office supplies and stock.
• Maintain copiers, printers, and fax machines; determine when a service call is needed.
• Ensure copy room is clean and well-stocked.
• Assist with compiling presentation materials using GBC machines.
• Handle confidential documents.
• Provide updates on ETA of projects to requestors.
• Assist with large meeting setups and logistics.
• Coordinate with regular vendors for maintenance and supplies.
• Maintain external storage units.
• Arrange desk setups for new hires and guests.
• Support office moves and logistics.
• Update Corporate Services information on AresMaps.
• Assist Health & Safety processes (First Aiders training).
• Assist with DSE and Eye Care vouchers.
• Administer Access Control and daily badge reports.
• Assist with office organization changes on Ares Maps (new joiners, leavers).

Skills

Facilities management

Vendor management

Customer service

Office operations

Tools

MS Office

Job description

Ares Management Corporation in London seeks an Associate for its Corporate Services Department to support facilities and office services across the London office. The role covers helpdesk support, mail handling, inventory, equipment maintenance and event setup.

You will coordinate with vendors and internal teams, manage document handling, and assist with health & safety processes, access control, and office moves. 3–6+ years in corporate services is preferred.