Associate, Corporate Services, Facilities (6-9 Month FTC)

Ares Management Corporation; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Ares Management Corporation in London seeks an Associate for its Corporate Services Department to support facilities and office services across the London office. The role covers helpdesk support, mail handling, inventory, equipment maintenance and event setup.

You will coordinate with vendors and internal teams, manage document handling, and assist with health & safety processes, access control, and office moves. 3–6+ years in corporate services is preferred.

Qualifications

• 3–6+ years in a Corporate Services environment.
• Knowledge of buildings, maintenance and service.
• Experience liaising with clients, tenants, consultants and local authorities.
• Managing third party contractors (in-house and externally).

Responsibilities

• Monitor Facilities helpdesk and respond to requests promptly with strong customer service.
• Process mail, FedEx, and UPS packages and handle courier issues.
• Manage inventory of office supplies and stock.
• Maintain copiers, printers, and fax machines; determine when a service call is needed.
• Ensure copy room is clean and well-stocked.
• Assist with compiling presentation materials using GBC machines.
• Handle confidential documents.
• Provide updates on ETA of projects to requestors.
• Assist with large meeting setups and logistics.
• Coordinate with regular vendors for maintenance and supplies.
• Maintain external storage units.
• Arrange desk setups for new hires and guests.
• Support office moves and logistics.
• Update Corporate Services information on AresMaps.
• Assist Health & Safety processes (First Aiders training).
• Assist with DSE and Eye Care vouchers.
• Administer Access Control and daily badge reports.
• Assist with office organization changes on Ares Maps (new joiners, leavers).

Skills

Facilities management

Vendor management

Customer service

Office operations

Tools

MS Office

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description Summary: Ares is seeking an Associate for our Corporate Services Department. The Associate will provide a wide variety of general services to the company and is responsible for working with the Corporate Services team in managing both facilities and office services related activities in our London Offices.

Primary Functions & Essential Responsibilities:

• Monitor “Facilities” helpdesk and respond to requests promptly & courteously with a strong customer service focus.
• Process incoming and outgoing mail, Fed Ex, and UPS packages distributing as appropriate may require periodic delivery to nearby Fed Ex drop location for items received after last pick-up Resolve any courier related discrepancies (mechanical, shipping, and package tracking)
• Manage inventory for all common use items such as office supplies, toner, and paper, utilizing company-approved vendors for replenishing stock
• Perform general maintenance of copiers, printers, and fax machines before ascertaining whether a service call is required
• Ensures copy room areas are clean, organized, and well-stocked
• Assist with compiling presentation materials which may involve: copying, scanning, printing, and binding using GBC machines and materials
• Handle sensitive and/or confidential documents and information.
• Maintain a strong line of communication to the requestor providing updates such as ETA of completion of project(s)
• Provide assistance for large meeting set-ups which may include light moving of furniture and supplies.
• Contact our regular vendors for maintenance, service, and supplies.
• Maintain external storage units.
• Arrange desk setup for all new hires and guests ensuring required items are in place
• Performing additional ad hoc functions, providing consistent, quality, and cost-effective services.
• Work with both internal and external groups, as well as management, to ensure that objectives are met.
• Administer all updates for Corporate Services International on AresConnect.
• Assist with Health & Safety processes, i.e.: booking training and refresher trainings for First Aiders, making sure contacts are up to date.
• Assist with DSE and Eye Care vouchers
• Administer Access Control and manage daily badge reports
• Assist Regional Lead with any office moves, arrange and co-ordinate logistics (Crates, name plates etc)
• Administer any changes on Ares Maps (New joiners, leavers or any furniture change)

Experience Required:

3-6+ years in a Corporate Services environment Knowledge of buildings, maintenance and service Experience of liaising with clients, tenants, consultants and local authorities Managing third party contractors (in-house and externally)

General Requirements:

• Exceptional customer service skills and demonstrates enthusiasm and flexibility
• Adept at managing multiple tasks in a fast-paced environment with the ability think ahead
• Outstanding interpersonal and communications skills and the ability to effectively interface with personnel at all levels
• Demonstrates dependability, excellent organizational skills, business maturity, enthusiasm and a positive attitude
• Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality
• Handle office services duties and day-to-day issues independently, assuming responsibility without direct supervision
• Proficiency in MS Office
• Able to lift upwards of 50lbs+

Reporting Relationships

Head of Facilities, UK/EMEA/APAC

Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles.

As of June 30, 2026, Ares Management's global platform had approximately $671 billion of assets under management(1) with more than 4,400 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com.

Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. (1) As of June 30, 2026. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.