Facilities & Corporate Services Associate — London

Ares Management; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

Ares Management is seeking an Associate for our Corporate Services Department in London. The role provides a wide range of facilities and office services and works with the Corporate Services team to support the London offices.

The successful candidate will monitor the facilities helpdesk, manage mail and courier activities, maintain office supplies, and assist with large meeting setups and vendor coordination, while handling confidential information with discretion.

Qualifications

• 3-6+ years in a Corporate Services environment.
• Experience with facilities and office services in a corporate setting.
• Strong customer service and communication skills.
• Experience liaising with tenants, vendors, and local authorities.

Responsibilities

• Monitor facilities helpdesk and respond promptly with strong customer service.
• Process mail and shipments and manage delivery to FedEx/UPS as needed.
• Resolve courier discrepancies and track packages.
• Manage inventory of office supplies and vendors.
• Maintain copy room and equipment; coordinate maintenance.
• Assist with preparing presentation materials using office equipment.
• Handle confidential documents and maintain updates for Corporate Services.
• Provide ETA updates to requestors and support large meeting setups.
• Coordinate with regular vendors for maintenance and supplies.
• Assist with office moves and logistics.
• Update Ares Maps for new joiners/leavers or furniture changes.
• Administer updates for Corporate Services International on AresConnect.
• Support Health & Safety processes, including training for First Aiders.
• Assist with DSE and Eye Care vouchers.

Skills

Customer service

Facilities management

Communication

Organizational skills

Job description

Ares Management is seeking an Associate for our Corporate Services Department in London. The role provides a wide range of facilities and office services and works with the Corporate Services team to support the London offices.

The successful candidate will monitor the facilities helpdesk, manage mail and courier activities, maintain office supplies, and assist with large meeting setups and vendor coordination, while handling confidential information with discretion.