Facilities Coordinator — On-site Operations & Vendor Lead

Jones Lang LaSalle Incorporated; United Kingdom; Remote; GBP 26,000 - 36,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to assist the Facilities Manager with day-to-day operations across multiple sites in Hertfordshire. The role focuses on accounting, finance, maintenance, operations, vendor oversight, purchasing of materials and supplies, occupancy services, and helpdesk support.

You will support a multi-disciplinary team, manage contractors, ensure safety procedures, perform site inspections, and contribute to risk management, disaster

Responsibilities

• Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives
• Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate management of purchase orders in the internal financial management platform
• Assist with the monthly accrual reports and help monitor the finance trackers
• Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
• Assist in the implementation of the property risk management program and industry best practice operations
• Maintain premises in neat and good working condition at all times
• Maintain duplicate office keys in good order
• Support the implementation and monitoring of disaster recovering and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Provide support for regular management reports and projects as required
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to assist the Facilities Manager with day-to-day operations across multiple sites in Hertfordshire. The role focuses on accounting, finance, maintenance, operations, vendor oversight, purchasing of materials and supplies, occupancy services, and helpdesk support.

You will support a multi-disciplinary team, manage contractors, ensure safety procedures, perform site inspections, and contribute to risk management, disaster