Facilities Coordinator - Immediate Start

Search Consultancy; Glasgow; On-site; GBP 28,000 - 30,000; Full time

Job summary

Search Consultancy are looking for a Facilities Coordinator to join their client in Glasgow City Centre on a temporary basis. The role is 6 months with a possibility of extension. Hours are Monday to Friday, 9am–5pm, with some flexibility; pay is £20.33 per hour.

The candidate will manage office space, coordinate maintenance, and ensure safety and regulatory compliance while liaising with vendors and internal teams. PVG check will be completed upon offer.

Qualifications

• Experience in a facilities/maintenance role.
• Good written and verbal communication skills.
• First aid qualified / willing to train.
• Experienced administrator with IT skills (Microsoft Office) and other IT data systems.
• Able to work in a team and also on own initiative.

Responsibilities

• Ensure office space is managed and organised, including desk allocations and meeting room management.
• Coordinate office maintenance (planned and reactive) and ensure safety standards.
• Manage relationships with external vendors, contractors and service providers.
• Oversee security measures and safety protocols to protect employees and assets.
• Manage budgets related to facility operations.
• Plan and coordinate events within the facilities (meetings, conferences, social gatherings).
• Ensure facilities comply with building codes and safety regulations.
• Act as main point of contact between facility users and management.
• Support FM-related projects.

Skills

Facilities Management

Communication

Teamwork

Customer Service

Organisational Skills

Attention to Detail

Multi-tasking

Tools

Microsoft Office

Job description

Search Consultancy are currently looking for a Facilities Coordinator to join their client based in Glasgow City Centre on a temporary basis. This contract will last for approx 6 months with the possibility for it to be extended.

The hours for this position are Monday - Friday, core hours are 9am - 5pm with some flexibility required to meet the demands of the job. The hourly rate of pay is £20.33ph.

Your main duties will include:

• Ensuring office space is managed and organised at all times that will include desk allocations, management of meeting rooms and common areas


• Coordination of all office maintenance which includes planned and reactive


• Ensure that facilities are well-maintained and comply with safety standards


• Managing relationships with external vendors, contractors, and service providers


• Overseeing security measures and safety protocols to protect employees and assets


• Managing budgets related to facility operations


• Planning and coordinating events that take place within the facilities, such as meetings, conference, or social gatherings


• Ensuring that facilities comply with relevant regulations and standards, including building codes and safety regulations.


• Be the main point of contact between facility users and management


• Support with any FM related projects

To be considered for this role my client would like someone that has experience working in a similar role with a strong background in Facilities Management.

• Good written and verbal communication skills.


• First aid qualified / willing to train


• Experience in a facilities/ maintenance role Facilities Coordinator


• Experienced administrator with good IT skills (Microsoft Office) and other IT data systems


• Ability to work as part of a team and also individually and on own initiative


• Customer focused with experience of providing good customer service


• Positive, proactive with good organisational skills and attention to detail


• Self-motivated, capable of being sensitive with good communication skills


• Flexible with ability to multi-task

A PVG check will be completed upon offer of this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age