Facilities Coordinator - FTC 18 Months

Freeths; Nottingham; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Freeths in Nottingham is seeking a Facilities Coordinator to support the operation of our Nottingham office, the firm’s largest location. You will coordinate day-to-day facilities activities, manage contractors, support workplace moves, and help implement standard processes to improve service delivery.

This role covers health and safety compliance, equipment and asset records, supplier relationships, budget monitoring, and reporting against KPIs.

Qualifications

• Good practical experience in facilities, workplace, property or a similar operational environment.
• Experience managing contractors and suppliers and monitoring service delivery.
• Experience introducing or improving facilities processes and ways of working.
• Strong organisational skills with the ability to manage competing priorities and take ownership through to completion.
• Experience supporting workplace moves, projects or service improvements – including small works projects.

Responsibilities

• Coordinate day-to-day facilities operations, planned and reactive maintenance and workplace requirements.
• Manage contractor attendance and support effective supplier relationships, monitoring service delivery and following through agreed actions.
• Support workplace moves, space changes and wider workplace improvement projects.
• Carry out workplace inspections and support health & safety, statutory compliance and associated record keeping.
• Help introduce and maintain effective facilities processes, service standards, KPIs and reporting.
• Use service information and feedback to identify recurring issues and opportunities for improvement.
• Maintain accurate facilities, supplier, asset, compliance and purchasing records.
• Support quotations, purchasing, invoice checking and budget monitoring.
• Build effective relationships with colleagues, landlords, managing agents, suppliers and contractors.
• Share practical knowledge and experience with colleagues, helping to strengthen capability and consistency across the team.

Skills

Facilities management

Contractor management

Organisation

KPIs & reporting

Stakeholder management

MS Office 365

Health & safety knowledge

Education

Facilities qualification

Job description

Facilities Coordinator - FTC 18 MonthsWe use cookies and similar tools that are necessary to enable you get the best experience on our website, this is detailed in our Cookie Notice. We also use these and additional cookies to understand how our services are being used so we can make improvements to what we provide.If you agree, we’ll also use cookies to insert summary of what Cookies will be used for as described in our Cookie Notice. To personalise the Cookies that you agree to, click ‘Customise Cookies’ to decline cookies, make more detailed choices, or learn more. You can change your choices at any time by visiting Cookie Preferences, as described in the Cookie Notice. Or you can decline all non-essential cookies. To learn more about how and for what purposes Freeths uses personal information, please visit our Privacy Notices.### Facilities Coordinator - FTC 18 MonthsApply: Nottingham: Posted Today: JR101463**About the role** The Facilities Coordinator will play a key role in supporting the effective operation and continued development of our Nottingham office, our largest office location.Working as part of the local facilities team, the role combines hands-on facilities coordination with bringing experience, structure and best practice into the day-to-day service. The postholder will be encouraged to take the lead on agreed areas of activity, introduce well-tested processes and help develop more consistent and effective ways of working across the team.Alongside day-to-day operations, the role will support supplier and contractor management, workplace moves and changes, service performance reporting and KPI implementation, as well as wider workplace projects and evolving business and operational requirements. **Key responsibilities*** Coordinate day-to-day facilities operations, planned and reactive maintenance and workplace requirements.* Manage contractor attendance and support effective supplier relationships, monitoring service delivery and following through agreed actions.* Support workplace moves, space changes and wider workplace improvement projects.* Carry out workplace inspections and support health & safety, statutory compliance and associated record keeping.* Help introduce and maintain effective facilities processes, service standards, KPIs and reporting.* Use service information and feedback to identify recurring issues and opportunities for improvement.* Maintain accurate facilities, supplier, asset, compliance and purchasing records.* Support quotations, purchasing, invoice checking and budget monitoring.* Build effective relationships with colleagues, landlords, managing agents, suppliers and contractors.* Share practical knowledge and experience with colleagues, helping to strengthen capability and consistency across the team. **Your skills and qualifications*** Good practical experience in facilities, workplace, property or a similar operational environment.* Experience managing contractors and suppliers and monitoring service delivery.* Experience introducing or improving facilities processes and ways of working.* Strong organisational skills with the ability to manage competing priorities and take ownership through to completion.* Experience supporting workplace moves, projects or service improvements – including small works projects* Confidence working with KPIs, service data and reporting.* Good understanding of workplace health & safety and facilities compliance.* Strong communication and stakeholder-management skills.* Experience in a single-site, professional services or customer-facing environment.* Knowledge of planned preventive maintenance, statutory compliance and contractor-management processes.* Commercial awareness and an understanding of cost control and value for money.* Confident using Microsoft 365 and relevant facilities, finance or purchasing systems.* A relevant facilities or building-services qualification would be desirable. You’ll play an important role in making sure our workplace runs smoothly and people receive a consistently great service. It’s an opportunity to bring your ideas, take ownership and make a tangible difference to the experience of everyone using the office. No Recruitment Agents Please!