Facilities Coordinator

Confidential; Milton Keynes; On-site; GBP 28,000 - 32,000; Full time

Job summary

Confidential in Milton Keynes is seeking a proactive Facilities Coordinator for ad hoc temporary work. You will coordinate the day-to-day operation of the building, ensuring safety, upkeep and a welcoming environment for employees, visitors and contractors.

You will liaise with contractors and suppliers, monitor cleaning, security and waste, assist with moves and space planning, and maintain accurate facilities records. The role requires good IT skills and a practical, flexible approach.

Qualifications

• Experience coordinating facilities, office or workplace operations.
• Strong organisational and time-management skills.
• Excellent communication and customer service abilities.
• Experience liaising with contractors and service providers.
• Good problem-solving skills and ability to prioritise busy workload.
• Solid IT skills including Microsoft Office and facilities tools.
• Understanding of health and safety requirements.

Responsibilities

• Coordinate day-to-day management and operation of the building and facilities.
• Act as the first point of contact for facilities-related queries.
• Liaise with contractors, suppliers, landlords and service providers.
• Coordinate planned and reactive maintenance and ensure issues are resolved promptly.
• Monitor building services including cleaning, security, waste management and maintenance.
• Assist with office moves, workspace planning, meeting room setup and general workplace needs.
• Maintain facilities records including maintenance schedules, service reports and contractor documentation.
• Monitor facilities budgets, invoices and purchase orders.
• Ensure adequate stock levels of office and facilities supplies.
• Support health and safety procedures and report hazards or maintenance concerns.
• Assist with ensuring the workplace complies with health, safety and environmental standards.
• Support emergency procedures and business continuity arrangements.

Skills

Facilities coordination

Organisation

Communication

Contractor liaison

Health & safety

Microsoft Office

Problem solving

Teamwork

Job description

Facilities Coordinator - Milton Keynes - Ad Hoc Temporary

Location: Milton Keynes

Hours of Work: Mon - Fri 9am - 3pm

Hourly Pay Rate: £20.60p/h Via Umbrella

We are seeking an organised, proactive, and reliable Facilities Coordinator to join our team. The successful candidate will be responsible for coordinating the day-to-day operation of our facilities, ensuring that the workplace is safe, well maintained, efficient, and welcoming for employees, visitors, and contractors.

Key Responsibilities:

• Coordinate the day-to-day management and operation of the building and facilities.
• Act as the first point of contact for facilities-related queries and requests.
• Liaise with contractors, suppliers, landlords, and service providers.
• Coordinate planned and reactive maintenance and ensure issues are resolved promptly.
• Monitor building services, including cleaning, security, waste management, and maintenance.
• Assist with office moves, workspace planning, meeting room setup, and general workplace requirements.
• Maintain accurate facilities records, including maintenance schedules, service reports, and contractor documentation.
• Monitor facilities budgets, invoices, and purchase orders.
• Ensure adequate stock levels of office and facilities supplies.
• Support health and safety procedures and report any hazards or maintenance concerns.
• Assist with ensuring the workplace complies with relevant health, safety, and environmental standards.
• Support emergency procedures and business continuity arrangements.

Key Requirements:

• Previous experience in a facilities, workplace, or office coordination role.
• Excellent organisational and time-management skills.
• Strong communication and customer service skills.
• Experience coordinating contractors and external service providers.
• Good problem-solving skills and the ability to prioritise a busy workload.
• A good understanding of health and safety requirements.
• Strong administrative and IT skills, including Microsoft Office.
• The ability to work independently as well as collaboratively as part of a team.
• A proactive, flexible, and professional approach.