Facilities Coordinator

Manufacturing Technology Centre; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the manufacturing sector is seeking a Facilities Coordinator to support the Facilities and Workshop Maintenance teams. The role involves managing maintenance tasks, coordinating with contractors, and ensuring effective communication across sites. Ideal candidates will have strong administration skills and a proactive attitude towards facilities management.

Qualifications

• Experience in administration or coordination roles.
• Ability to deliver tasks on time.
• Planning experience preferred.

Responsibilities

• Support the Facilities Management team in delivering KPIs.
• Book external contractors for maintenance on workshop and facilities equipment.
• Assign and log jobs through a maintenance management system.

Skills

Administration

Coordination

Planning

IT Skills

Time Management

Attention to Detail

Communication

Interpersonal Skills

Job description

Reporting to the Lead Coordinator based in Coventry and working closely with teams in Coventry, Liverpool, and Oxford.

The Facilities Coordinator will support the Facilities and Workshop Maintenance teams in executing reactive and preventative maintenance successfully.

Main Responsibilities:

1. Support the Facilities Management team in delivering KPIs.
2. Book external contractors for maintenance on workshop and facilities equipment.
3. Review service contracts for workshop and facilities equipment.
4. Assist in capturing maintenance costs across all sites, including planned/reactive maintenance and utilities data.
5. Ensure external contractor documentation is obtained and uploaded onto the CAFM system.
6. Assign and log jobs through a maintenance management system.
7. Act as a point of contact for the Maintenance Helpdesk.
8. Provide data to support workshop and facilities KPIs upon request.
9. Maintain an up-to-date asset list for buildings and workshops.
10. Create and update job schedules.
11. Upload electronic OEM manuals for machinery to CAFM or maintenance systems.
12. Create work orders for preventative maintenance of equipment and plant.
13. Keep logs of equipment breakdowns.
14. Obtain quotations and raise purchase requests.

Person Specification

Essential Skills/Qualifications/Experience:

• Experience in administration or coordination roles.
• Ability to deliver tasks on time.
• Planning experience preferred.
• Experience managing multiple disciplines.
• Strong IT skills.
• Candidates with less experience may be considered if they demonstrate relevant skills.

General Skills and Abilities:

• Strong numeracy and literacy skills.
• Self-motivated with good time management.
• Excellent written and oral communication skills.
• Team-oriented with good interpersonal skills.
• Attention to detail.
• Proactive attitude.
• Reliable and trustworthy.
• High personal integrity.

Desirable Skills/Qualifications/Experience:

Experience in facilities maintenance or familiarity with related systems is preferred.