Facilities Coordinator

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator to manage on-site client relations and ensure smooth delivery of soft services and facilities management. You will oversee vendor engagement, safety compliance, and preventive maintenance schedules, while supporting audits and cost-efficiency initiatives.

The role emphasizes teamwork, proactive problem-solving, and the ability to operate independently with minimal supervision in a dynamic environment.

Qualifications

• Ability to cooperate with others to meet targets.
• Ability to interact with staff and vendors confidently.
• Goal-oriented with focus on performance targets.
• Strong problem-solving abilities in ambiguous situations.

Responsibilities

• Manage on-site relationships to meet client expectations.
• Oversee soft services and additional client services.
• Vendor and contract management including meetings.
• Ensure staff, contractors and visitors comply with health and safety guidelines.
• Maintain Preventative Maintenance schedules and respond to Work Requests.
• Conduct site inspections and ensure procedures and performance measures are followed.
• Identify ways to reduce costs and improve operational standards.
• Support audits of Jones Lang LaSalle Management, Operations and Financial processes.

Skills

Teamwork

Communication

Problem-solving

Independent work

Health & safety awareness

Vendor management

Education

Basic business finance knowledge

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Facilities CoordinatorDuties & ResponsibilitiesEffectively manage relationship to meet on-site client’s expectationsManagement of ‘soft services’ and additional services provided to the clientVendor and Contract Management including meetings as required.Ensure staff, contractors and visitors comply with health and safety guidelines, policies and rules.Ensure appropriate contractor Permits & Safe Work Method Statements (SWMS) are in place and approved prior to works being undertaken on siteManage all Preventative Maintenance schedules, including the efficient completion of Work Requests on database.Conduct site inspections and assessments to ensure all building procedures and performance measures are complied withSeek ways to constantly reduce costs and improve operational standardsSupport requests associated with Jones Lang LaSalle Management, Operations and Financial auditsRequired Knowledge, Skills and AbilitiesAble to cooperate and work well with others to meet targets;Able to interact with all levels of DFAT and diplomatic staff and vendors confidently;Goal-oriented – able to focus on meeting all performance targets;Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively;Able to work independently and responsibly with minimal supervision.Prioritize and manage the completion of operational works in an efficient and timely manner.Ability to quickly learn how to use any Company required softwareBasic business finance knowledge preferredIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.