Junior Facilities Coordinator

ICE; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Intercontinental Exchange in London is seeking a highly organized facilities coordinator to support a fast-paced, 100+ person office. You will manage daily office upkeep, assist with employee requests, coordinate supplies and shipments, and help with move logistics.

The role requires strong communication, attention to detail, and the ability to work independently with limited supervision. Weekend availability may be required, and experience in a dynamic corporate environment is preferred.

Qualifications

• Minimum 2+ years of facilities work experience.
• Excellent communication and negotiating skills.
• Proficiency in Microsoft Office Suite.
• Organized and able to multi-task.
• Able to work independently and complete tasks without supervision.
• Outgoing personality with a positive attitude.
• Excellent service mentality.
• Ability to work weekends when necessary.
• Open to new duties, responsibilities, and change.
• Experience in a dynamic, 100+ person office environment.

Responsibilities

• Daily walk through of office space to maintain appearance of the office.
• Address facility related employee requests and concerns.
• Track inventory and coordinate delivery of office and breakout area supplies.
• Review quotations and process internal purchase requests.
• Facilitate clean up food/drinks/refreshments for meetings and events.
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams.
• Maintenance of office equipment: light repair, placing and logging service calls, escorting and supervising vendors/repair techs.
• Facilitate all internal moves and set up of new hires (supplies, etc.).
• Sorting and distribution of incoming mail.
• Create courier bookings and oversee international shipments, as required.
• Participate in ISO meetings and contribute to certification retention.

Skills

Facilities coordination

Communication skills

Microsoft Office

Multi-tasking

Independent work

Customer service mindset

Weekend availability

Tools

Microsoft Office Suite

Job description

Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and breakout area supplies
• Review quotations and process internal purchase requests
• Facilitate clean up food/drinks/refreshments for meetings and events
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
• Maintenance of office equipment
  • Light repair
  • Placing and logging service calls
  • Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention

Knowledge And Experience

• Minimum 2+ years of Facilities work experience
• Excellent communication and negotiating skills
• Proficiency in Microsoft Office Suite
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive “can do” attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities, and change
• Experience in a dynamic, 100+ person office environment
• Physical ability