Facilities Coordinator

CBRE Global Workplace Solutions (GWS); Glasgow; On-site; GBP 21,000 - 30,000; Full time

Job summary

CBRE Global Workplace Solutions is seeking a Facilities Coordinator in Glasgow to support property managers by handling work orders and coordinating with clients, vendors and contractors.

You will follow established procedures, document activities, and help ensure that tasks are completed on time while maintaining quality and safety standards. The role requires strong communication, organization, and basic math skills, with proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED completed.
• Ability to follow basic work routines and standards.
• Clear communication to exchange straightforward information.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and problem solving mindset.
• Basic math skills for everyday calculations.

Responsibilities

• Work with clients, vendors and contractors to process work orders.
• Acknowledge client inquiries and collect work orders.
• File work orders, proposals and department records by vendors.
• Monitor activity outside the building including waste disposal.
• Follow instructions and ask clarifying questions as needed.
• Respond to common inquiries or complaints from clients and colleagues.
• Apply established procedures to resolve straightforward issues under supervision.
• Deliver output by following defined processes with guidance.

Skills

Communication skills

Strong organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co‑workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.