Facilities Coordinator

CBRE, Inc.; City of Westminster; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE, Inc. is seeking a Facilities Coordinator in the United Kingdom to work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed.

This entry-level role supports property managers with repairs and investment plans, following established procedures and reporting formats. The position requires up to 2 years of related experience, strong organizational skills, and solid working knowledge of Microsoft Office applications.

Qualifications

• Up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills (percentages, discounts, markups).

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to monitor performance and progress.
• File work orders, proposals, and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions as needed.
• Respond to inquiries or complaints from clients and colleagues.
• Execute tasks by following defined procedures under close supervision.

Skills

Communication skills

Organizational skills

Basic math

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• . Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• . Acknowledge all client inquiries and collect work orders.
• . Collect information reports to find out performance and progress status.
• . File work orders, proposals, department files, and other paperwork submitted by vendors.
• . Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• . Follow instructions, short correspondence, and memos and ask clarifying questions.
• . Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• . Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• . Impact through clearly defined duties, methods, and tasks are described in detail.
• . Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• . Up to 2 years of job-related experience.
• . Ability to follow basic work routines and standards in the application of work.
• . Communication skills to exchange straightforward information.
• . Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• . Strong organizational skills with an inquisitive mindset.
• . Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.