Facilities Coordinator

CBRE Group, Inc.; Birmingham; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator in Birmingham for a 15‑month fixed‑term contract. You will work with clients, vendors and contractors to ensure facility tasks and work orders are completed and recorded accurately.

The role sits within facilities management, supporting property managers with repairs and planned investments. Candidates should have a High School Diploma or GED and strong MS Office skills, along with good communication and organization abilities.

Qualifications

• High School Diploma or GED is required.
• Ability to follow basic work routines and standards.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Word, Excel and Outlook.
• Good organizational skills and an inquisitive mindset.
• Basic math skills for calculations like percentages and discounts.

Responsibilities

• Collaborate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and record work orders.
• Collect information to track performance and progress.
• File work orders, proposals and department documents from vendors.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow instructions and seek clarification when needed.
• Respond to routine client, coworker, and supervisor inquiries.
• Apply existing procedures to solve straightforward problems with close supervision.

Skills

Organizational skills

Communication

MS Office

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Fixed term contract facilities Coordinator on a 15 month contract

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What you’ll need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

About CBRE Global Workplace Solutions:

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.