Facilities & Contractor Coordinator

Alliance Healthcare; South Normanton; On-site; GBP 38,797,000 - 40,501,000; Full time

Job summary

Cencora, at Alloga UK, is seeking a highly organised Facilities Co-ordinator to support day-to-day administration of facilities across multiple sites. This role focuses on coordinating contractors, maintaining records, and ensuring compliance with company procedures while delivering high-quality service.

You will act as a key contact for contractors and suppliers, raise purchase orders, manage site access, and contribute to business continuity with strong communication and meticulous attention

Qualifications

• Strong administrative experience within facilities, logistics, warehouse, or similar environments.
• Exceptional verbal and written communication skills.
• Advanced Microsoft Office skills, particularly Excel and Outlook.
• Excellent organisational skills with the ability to prioritise workload.
• Strong attention to detail and accuracy.
• Confident dealing with contractors, suppliers and stakeholders at all levels.
• Ability to work independently and use initiative.

Responsibilities

• Manage facilities-related enquiries from internal departments and external contractors.
• Coordinate contractor visits and validate documentation before works commence.
• Issue contractor access cards and manage site access requirements.
• Maintain records of permits, contractor documentation, and facilities activities.
• Raise purchase orders and track facilities expenditure.
• Obtain and compare supplier quotations.
• Support facilities compliance, audits and reporting.
• Liaise with contractors and stakeholders to ensure safe, efficient work.
• Provide admin support for maintenance, site projects, and business continuity.
• Ensure documentation is maintained to a high standard within timescales.

Skills

Administrative experience

Communication skills

Excel

Outlook

Organisational skills

Attention to detail

Contractor coordination

Independent worker

Tools

MS Office

Job description

Cencora, at Alloga UK, is seeking a highly organised Facilities Co-ordinator to support day-to-day administration of facilities across multiple sites. This role focuses on coordinating contractors, maintaining records, and ensuring compliance with company procedures while delivering high-quality service.

You will act as a key contact for contractors and suppliers, raise purchase orders, manage site access, and contribute to business continuity with strong communication and meticulous attention