Facilities Co-Ordinator

myhrabc; East Midlands; On-site; GBP 38,797,000 - 43,394,000; Full time

Job summary

Cencora is hiring a Facilities Co-ordinator to support day-to-day facilities administration across multiple sites at Alloga UK. The role requires handling contractor interactions, maintaining records, and coordinating access and documentation.

Hours are 40 per week, Monday to Friday, with a responsibilities-driven environment. The ideal candidate will be highly organised, detail-focused and able to prioritise tasks while communicating effectively with internal teams, contractors, and suppliers.

Qualifications

• Strong administrative experience within facilities, logistics, warehouse, or similar environment.
• Exceptional verbal and written communication skills.
• Advanced Microsoft Office skills, particularly Excel and Outlook.
• Excellent organisational skills with the ability to prioritise workload.

Responsibilities

• Manage facilities-related enquiries from internal departments and external contractors.
• Coordinate contractor visits and validate documentation prior to works.
• Issue contractor access cards and manage site access requirements.
• Maintain records of permits, contractor documentation, and facilities activities.
• Raise purchase orders and track facilities expenditure.
• Obtain and compare supplier quotations.
• Support facilities compliance, audits and reporting.
• Liaise with contractors and stakeholders to ensure safe, efficient work.
• Assist with maintenance, site projects and business continuity admin.
• Ensure documentation is maintained to a high standard and timely.

Skills

Administrative experience

Microsoft Office (Excel, Outlook)

Organisational skills

Contractor coordination

Tools

Excel Reporting

Job description

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere.

Job Details

Facilities Co-ordinator

Location: Alloga UK

Hours: Monday to Friday, 40 hours per week

Salary: £13.54 per hour

About the Role

We are seeking a highly organised and detail-oriented Facilities Co-ordinator to support the day-to-day administration of facilities activities across multiple sites. This is a predominantly administrative role requiring exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact for contractors, site teams, and external suppliers, ensuring all facilities-related activities are coordinated efficiently and in line with company procedures.

Key Responsibilities

• Manage facilities-related enquiries from internal departments and external contractors.
• Coordinate contractor visits and ensure all required documentation is received and validated prior to works commencing.
• Issue contractor access cards and manage site access requirements.
• Maintain accurate records of permits, contractor documentation, and facilities activities.
• Raise purchase orders and track facilities expenditure.
• Obtain and compare supplier quotations.
• Support facilities compliance activities, audits, and reporting requirements.
• Liaise with contractors and stakeholders to ensure work is completed safely and efficiently.
• Assist with administrative support for maintenance, site projects, and business continuity activities.
• Ensure all documentation is maintained to a high standard and completed within required timescales.

Essential Requirements

• Strong administrative experience within a facilities, logistics, warehouse, or similar environment.
• Exceptional verbal and written communication skills.
• Advanced Microsoft Office skills, particularly Excel and Outlook.
• Excellent organisational skills with the ability to prioritise workload effectively.
• Strong attention to detail and accuracy.
• Confident dealing with contractors, suppliers, and stakeholders at all levels.
• Ability to work independently and use initiative.

Desirable

• Experience coordinating contractors and managing site access procedures.
• Knowledge of Health & Safety requirements.
• Experience within a warehouse, logistics, manufacturing, or regulated environment.

Key Skills

• Facilities Administration
• Contractor Coordination
• Purchase Order Processing
• Excel Reporting & Data Management
• Company Communication
• Compliance Documentation
• Organisational & Time Management

This opportunity would suit an experienced administrator who enjoys coordinating multiple activities, building relationships with contractors and stakeholders, and ensuring facilities processes run smoothly and compliantly.

What Cencora offers

Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated Companies: Alliance Healthcare Management Services Limited

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [e-mail] . We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned.