Facilities Assistant - Admin, Safety & Office Support

Vision-Rt-Ltd.; Basingstoke; On-site; GBP 28,000 - 30,000; Full time

Job summary

Vision RT is seeking a proactive Facilities Assistant to provide administration and operational support to ensure the smooth running of office facilities and workplace services, creating a safe, efficient, and welcoming environment for staff and visitors.

You will handle office supplies, meeting rooms, travel arrangements, health and safety inductions, and coordination with contractors, supporting the Facilities Manager and Supervisor with administrative duties and records.

Qualifications

• Previous experience in an office support, administration, or customer service role.
• Good organisational and time management skills.
• Strong attention to detail and the ability to multitask.
• Competent user of Microsoft Office applications.

Responsibilities

• Maintain tidy, well-stocked office spaces and manage supplies.
• Organise catering and beverages for training and meetings; arrange travel as needed.
• Attend social committee meetings and assist with staff events.
• Handle mail and administration for facilities
• Log facilities requests and coordinate with contractors; monitor maintenance activities.
• Support health and safety checks and inductions; assist with first aid stock and checks.
• Provide admin support to the Facilities Manager and keep records up to date.

Skills

Office support experience

Communication skills

Multitasking

Organisational skills

Attention to detail

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Vision RT is seeking a proactive Facilities Assistant to provide administration and operational support to ensure the smooth running of office facilities and workplace services, creating a safe, efficient, and welcoming environment for staff and visitors.

You will handle office supplies, meeting rooms, travel arrangements, health and safety inductions, and coordination with contractors, supporting the Facilities Manager and Supervisor with administrative duties and records.