Facilities Assistant

Vision RT Ltd.; Basingstoke; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

Vision RT is seeking a Facilities Assistant to provide essential office support and facilities services. You will help ensure a safe, efficient and welcoming environment for employees and visitors, handle mail, supplies, travel arrangements, and assist with events and meetings.

Responsibilities include coordinating with contractors, monitoring maintenance, supporting office projects, and conducting health & safety inductions and checks.

Qualifications

• Experience in office support, administration, or customer service.
• Strong organizational and time management skills.
• Proactive hands-on approach with quick learning ability.

Responsibilities

• Maintain tidy and stocked office areas, meeting rooms, kitchens and communal spaces.
• Organise catering, travel requirements and events; handle mail and supplies.
• Coordinate facilities requests, liaise with contractors and monitor maintenance.
• Support health & safety checks, inductions, and first aid equipment checks.
• Provide administrative support to Facilities Manager and update records and noticeboards.

Skills

Office support

Administration

Customer service

Microsoft Office

Job description

Vision RTis a fast-growing MedTech company transforming radiation therapy for cancer patients by helping make it more accurate, effective, and comfortable. The company is the inventor of, and a market leader in, Surface Guided Radiation Therapy (SGRT). This technology uses advanced 3D cameras to track surface data, providing enhanced guidance across every step of the radiotherapy workflow.

Our systems are used in over 3,000 clinics worldwide, including in 29 of the top 30 Best Hospitals for Cancer (source: US News and World Report 2026 rankings).

The company is recognized as one of Britain’s fastest-growing private tech companies, as featured in the2025Sunday Times 100 Techlist. Vision RT is also a recipient of the 2026 King’s Award for Enterprise, our fifth in 10 years. It is the UK’s most prestigious accolade for business excellence.

Company video (Available on application page)

With around 400+ employees globally and offices in the UK, Poland, and the USA, Vision RT operates independently as part of the Danish company William Demant Invest A/S, one of the world’s largest investors in healthcare companies. Employees benefit from the security and reach of being part of a large global enterprise, combined with the agility and innovation of a startup.

Vision RT is a company with strong values, a clear mission, and a bright future. It is an exciting and rewarding organization in which to work.

About the role

The Facilities Assistant provides administration and operational support to ensure the smooth running of office facilities and workplace services. The role helps maintain a safe, efficient, and welcoming environment for employees and visitors.

Key Responsibilities

Office Support

• Ensure office areas, meeting rooms, kitchens, and communal spaces remain tidy and fully stocked.
• Monitor and replenish office supplies, stationery, and consumables.
• Organise catering and beverages for service training, customer training and ad hoc lunches when requested.

• Ensure training areas and meeting rooms are ready for use.
• Attend the social committee monthly meetings and assist with organising employee social events to included charity and Christmas events.
• Organise travel requirements for customers.
• Handle incoming and outgoing mail.

Facilities Support

• Log facilities requests and coordinate with contractors or service providers.
• Assist in monitoring maintenance activities and reporting building issues.
• Support office projects/moves, desk setups, and workstation changes.
• Carry out routine workplace inspections and report any concerns to Facilities Manager and Facilities Supervisor.

Health & Safety

• Set up health and safety on-line training for staff.
• Carry out new starter health and safety inductions.
• Support health and safety checks across the workplace.
• Assist with the first aid facility, carry out and record routine checks on first aid kits, defibrillator and replenish stock.
• Report hazards, accidents, and maintenance issues promptly.
• Assist with fire safety checks and emergency preparedness activities.
• Ensure compliance with workplace policies and procedures.

Administration

• Provide administrative support to the Facilities Manager and Facilities Supervisor with photocopying, scanning, laminating, updating noticeboards and any other administrative requirements.
• Maintain facilities records, supplier information and documentation.
• Research and purchase (via Purchasing Team) office supplies including furniture, equipment, stationery, kitchen equipment, staff beverages as approved by the Facilities Manager.

EssentialSkills & Experience

• Previous experience in an office support, administration, or customer service role.
• Ability to learn quickly on the job, with a proactive hands-on approach.
• Good organisational and time management skills.
• Strong attention to detail and the ability to multitask.
• Good communication and interpersonal skills.
• Competent user of Microsoft Office applications.

£28,000 - £30,000 a year

Vision RT is an Equal Opportunity / Affimative Action employer, all qualified applicants will receive consideration for employment and development without regard to race, colour, religion, sexual orientation, gender, national origin, disability, or protected veteran status.