Facilities Assistant

Jones Lang LaSalle Incorporated; West of England; On-site; GBP 21,000 - 29,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is hiring a Facilities Assistant to manage front of house activities at our Bristol site. You will coordinate bookings, hospitality, AV support and minor space changes while supporting the Workplace Experience Manager in delivering daily FM services and maintaining compliance.

Responsibilities include audits, contractor management, maintenance task tracking, risk register updates, and effective communication with building users to ensure a concierge-level

Responsibilities

• Front of House duties, welcome visitors and ensure a positive experience.
• Coordinate car park and meeting room bookings, setups, hospitality, AV support.
• Support Workplace Experience Manager in day-to-day FM services delivery.
• Assist with quotes, capex planning information, and procurement tasks as required.
• Ensure Planned Preventative Maintenance activities are carried out on site.
• Manage subcontractors on site following Contractor Management Procedure.
• Raise and track reactive maintenance tasks via Helpdesk and ensure timely resolution.
• Support with on-site audits and closure of audit actions.
• Maintain site folders and compliance documentation.
• Raise location-related risks to WEM and update risk register.
• Manage mail and deliveries; build relationships with service providers.
• Act as local QSHE Champion and coordinate workplace communications.
• Be the go-to person for workplace services and act on customer feedback.
• Conduct daily walkthroughs to identify issues or improvements.
• Manage visitors and assist with site inductions; support QSHE inspections.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you are looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Assistant

Location: On-site -Bristol, GBR

What this job involves:

• Working on the Front of House desk, delivering exceptional workplace experience, coordinate facilities services and ensure the smooth operation of day-to-day hard and soft FM activities.
• This role acts as the first point of contact for building / users providing proactive, service-focused support and ensuring compliance, comfort, and operational efficiency across the site.
• The Facilities Assistant plays a key role in maintaining high standards in workplace services, supporting audits and safety, fostering strong supplier and stakeholder relationships, and contributing to a positive, safe and well-maintained environment for all occupants.

What your day-to-day will look like:

• This role is a predominantly front of house role where you will ensure all visitors have an exceptional experience Coordinate car park and meeting room bookings, setups, hospitality, AV support, and minor space changes as required.
• Support the Workplace Experience Manager (WEM) in overseeing day-to-day delivery of FM services as required for your location(s), ensuring service levels are consistently met and proactively raising any issues.
• Support the WEM with gaining information required for quotes and other activities (e.g. capex planning), as required.
• Ensure Planned Preventative Maintenance (PPM) activities are carried out onsite in accordance with schedules and escalated any issues to WEM.
• Manage subcontractors onsite in accordance with the Contractor Management Procedure.
• Raise and track reactive maintenance tasks through the Helpdesk system; following up to ensure timely resolution.
• Support with on-site audits and the closure of audit actions.
• Maintain and regularly update site folders and compliance documentation.
• Ensure any risks identified related to the location are raised to the WEM and captured on the risk register.
• Manage mail and deliveries as required.
• Build positive relationships with service providers and local client teams.
• Act as local QSHE Champion for location(s).
• Ensure all accidents, incidents and hazard observations are reported and noticeboards are kept up-to-date with relevant information.
• Coordinate communications to building users relating to FM activities and updates.
• Be the visible and approachable "go-to" for all things workplace; embody a concierge-level service mindset.
• Act on customer feedback about the workplace and services.
• Conduct daily walkthroughs of the space to proactively identify issues or improvements.
• Manage visitors and support with site inductions as required.
• Conduct or support QSHE inspections as required, including Monthly Workplace Inspections.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail].

This email is only to request an accommodation.