Facilities Assistant

Peters & Peters; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a Facilities Assistant to join their dynamic team. This role involves providing essential support for office operations, ensuring the smooth running of facilities, and contributing to a positive work environment. You will be responsible for tasks ranging from reprographics and archiving to conducting maintenance checks and liaising with contractors. The firm values diversity and inclusion, offering a supportive culture and a range of benefits, including generous annual leave and health insurance. If you are proactive, organized, and ready to make a difference, this opportunity is perfect for you.

Benefits

25 days annual leave

Pension

Income protection

Life assurance

Private health insurance

Long service awards

Health screening

Wellbeing allowance

Employee assistance programme

Qualifications

• Minimum 3 years of experience in a similar Facilities role.
• Understanding of health and safety legislation.

Responsibilities

• Assist with general office duties including reprographics and archiving.
• Conduct weekly maintenance checks and minor repairs as needed.

Skills

Organisational Skills

Time Management

Communication Skills

Flexibility

Teamwork

Proactive Approach

Office Maintenance Knowledge

Education

3+ years in Facilities Role

Job description

Peters & Peters is a specialist law firm focused on heavyweight disputes and is renowned for our work in business crime and civil litigation with an impressive, global client base. Clients come to us in serious situations, where reputation, livelihood and liberty are at risk.

Our work is often very high profile, and our clients include multinational corporations, financial institutions, governments and investors. We are recognised by the legal directories as a leading name in financial and business crime, investigations and civil fraud. We were highly commended at the 2021 Lawyer Awards and more recently have been shortlisted for the Commercial Set of the Year award at the Chambers and Partners UK Awards 2025.

We have a strong commitment to justice, which we express not just in our work for our clients but also in our respect for our people, community and planet. We our pride ourselves on the quality of our people, our friendly, no-nonsense culture and the way we champion diversity and inclusion.

The department

Our facilities team provide general office and facilities support to ensure the smooth running of our firm. Their role covers all aspects from delivering post and external by-hands, archiving, reprographics and stationery management. They are the first point of contact for our suppliers and support the set up of meeting rooms, health and safety, refurbishments and repairs, and all other building related matters.

Other information

The role

We are seeking an experienced Facilities Assistant who will report to the Facilities Manager and play a leading role in assisting the team. This role will assist with general office duties such as reprographics, archiving and general post, as well as day-to-day maintenance checks, minor repairs and contributing to the effective operation of the firm.

Duties will include but are not limited to:

• Facilities/administrative support including reprographics, office moves, shredding and archiving
• Weekly maintenance checks and general upkeep of both floors, including minor repairs where required
• Liaising with contractors and account managers
• Assisting the FM with hard and soft service projects
• Stock check and ordering as required
• General post admin such as post distribution, collecting deliveries from Reception, delivering incoming faxes

The person

We are ideally looking for the following skills and experience:

• An understanding of general office maintenance, including relevant health and safety legislation
• Exceptional organisational and time management skills
• Strong communication and interpersonal skills
• Flexibility and the willingness to take on additional tasks
• The ability to work well within a team, as well as under own initiative as required
• A positive and proactive approach to work
• Previous experience in a similar Facilities role (minimum 3 years)

Additional information

The salary is dependent on experience, and we offer a range of benefits including 25 days annual leave (plus a day off over Christmas and for your birthday and the option to buy or sell up to 3 days per year); pension; income protection; life assurance; private health insurance; long service awards; health screening; a wellbeing allowance and an employee assistance programme.

Peters & Peters is also committed to diversity and inclusion. Should you require any reasonable adjustments to assist you during the recruitment process please let us know.