Facilities Assistant

Millennium Management LLC; London; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Assistant to support their London office. This role involves handling mail, managing packages, and ensuring the office runs smoothly. The ideal candidate will have strong organizational skills, be detail-oriented, and thrive in a dynamic work environment. Flexibility for out-of-hours work is essential, including weekends. Join a collaborative team where your contributions will help maintain an efficient and welcoming office atmosphere. If you're a quick learner with a strong sense of urgency, this opportunity is perfect for you.

Qualifications

• Proficiency in Microsoft Office, especially Excel, is essential.
• Strong organizational skills and detail-oriented approach are required.

Responsibilities

• Handle mail sorting, package management, and service calls.
• Set up conference rooms and maintain office appearance.

Skills

Microsoft Office

Data Entry

Organizational Skills

Problem Solving

Communication Skills

Teamwork

Job description

Facilities Assistant

Job Title:Facilities Assistant
Department:Corporate Services and Real Estate, London
Location:32 Duke Street, London
Hours:08:00 AM - 5:00 PM (flexibility required for out-of-hours supervision)

Job Summary:

The Facilities Assistant will support the London office, handling mail, service calls, furniture needs, conference room setups, and general office maintenance. Flexibility for out-of-hours work, including weekends, is required. This role requires a proactive individual with strong organizational skills and the ability to handle a dynamic work environment.

Principle Responsibilities:

• Mail Handling:Sort incoming mail, dispatch outgoing mail by midday, process certified/return receipt packages and deliver to post office.
• Package Management:Log, track, and deliver priority packages, coordinate pickups and deliveries.
• Service Calls:Respond to employee service calls/emails, and coordinate with building engineers on service requests.
• Furniture and Setup:Review and reconstruct furniture, set up conference rooms, and handle manual tasks.
• Maintenance:Identify and address cleaning deficiencies, maintain office appearance, and ensure well-stocked supplies.
• Employee Office Needs: Day to day tasks such as desk repairs, daily moves, changing printer toners.
• Ad Hoc Tasks:Provide holiday cover for the Office Management/Facilities team as required.

Qualifications/Skills:

• Proficiency in Microsoft Office, especially Excel; data entry skills beneficial
• Detail-oriented and thorough with strong ownership of work
• Proactive and logical problem solver
• Ability to prioritize in a fast-paced and constantly changing environment
• Strong sense of urgency and quick learner
• Team player with strong willingness to participate and help others
• Excellent communication skills
• Personal integrity; friendly, cooperative, and trustworthy