Facilities Assistant

Millennium Management; London; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Assistant to support their London office. This role involves managing mail, coordinating service calls, and ensuring the office environment is well-maintained and organized. The ideal candidate will thrive in a dynamic work environment, demonstrating strong organizational skills and a commitment to teamwork. Flexibility for out-of-hours work is essential, making this an exciting opportunity for someone eager to contribute to a collaborative team. If you are detail-oriented, possess excellent communication skills, and enjoy a fast-paced setting, this position is perfect for you.

Qualifications

• Proficient in Microsoft Office, especially Excel, with strong data entry skills.
• Detail-oriented with a proactive approach to problem-solving.

Responsibilities

• Handle mail sorting, package management, and employee service calls.
• Maintain office appearance and ensure supplies are well-stocked.

Skills

Microsoft Office

Data Entry

Problem Solving

Communication Skills

Organizational Skills

Teamwork

Job description

Facilities Assistant

Job Title:Facilities Assistant
Department:Corporate Services and Real Estate, London
Location:32 Duke Street, London
Hours:08:00 AM - 5:00 PM (flexibility required for out-of-hours supervision)

Job Summary:

The Facilities Assistant will support the London office, handling mail, service calls, furniture needs, conference room setups, and general office maintenance. Flexibility for out-of-hours work, including weekends, is required. This role requires a proactive individual with strong organizational skills and the ability to handle a dynamic work environment.

Principle Responsibilities:

• Mail Handling:Sort incoming mail, dispatch outgoing mail by midday, process certified/return receipt packages and deliver to post office.
• Package Management:Log, track, and deliver priority packages, coordinate pickups and deliveries.
• Service Calls:Respond to employee service calls/emails, and coordinate with building engineers on service requests.
• Furniture and Setup:Review and reconstruct furniture, set up conference rooms, and handle manual tasks.
• Maintenance:Identify and address cleaning deficiencies, maintain office appearance, and ensure well-stocked supplies.
• Employee Office Needs: Day to day tasks such as desk repairs, daily moves, changing printer toners.
• Ad Hoc Tasks:Provide holiday cover for the Office Management/Facilities team as required.

Qualifications/Skills:

• Proficiency in Microsoft Office, especially Excel; data entry skills beneficial
• Detail-oriented and thorough with strong ownership of work
• Proactive and logical problem solver
• Ability to prioritize in a fast-paced and constantly changing environment
• Strong sense of urgency and quick learner
• Team player with strong willingness to participate and help others
• Excellent communication skills
• Personal integrity; friendly, cooperative, and trustworthy