Facilities Assistant

Agriculture and Horticulture Development Board; Coventry; On-site; GBP 20,000 - 30,000; Full time

Job summary

Join a forward-thinking organization as a Facilities Assistant, where your administrative expertise will contribute to delivering high-quality office services. In this full-time role, you will collaborate with the Senior Facilities Assistant and Health and Safety Advisor to ensure efficient operations. Your proactive approach will help maintain a safe and organized environment for staff and visitors alike. With a commitment to rewarding hard work, this position offers excellent benefits, including generous annual leave and a defined contribution pension scheme. Be part of a team that shapes the future of food production while enjoying a supportive and inclusive workplace.

Benefits

33 days annual leave plus one privilege day

Life assurance cover (4 x salary)

Defined contribution pension scheme

Enhanced pay for maternity, adoption, and shared parental leave

Employee Assistance Programme

Training and development opportunities

Recognition Awards

Tax-free childcare scheme

Reward Gateway membership

Qualifications

• Proven experience in an administrative role, ideally in facilities or health and safety.
• Good people skills and ability to build effective relationships.

Responsibilities

• Ensure records and documents are logged and stored accurately.
• Respond to work requests in a timely manner through the internal IT portal.
• Monitor and maintain site office and kitchen consumables.

Skills

Communication Skills

Administrative Skills

Microsoft Office

Problem Solving

Time Management

Education

Experience in Administrative Role

Fire Marshal Certification

First Aider Certification

Tools

HALO IT Portal

Modern Information Systems

Job description

We are currently recruiting for a Facilities Assistant to work on a full-time basis, Monday – Friday, from our Head Quarters in Coventry, Warwickshire.

Helping us deliver cost-effective, high-quality office services to staff and levy payer needs, we are looking for a proactive administrator with excellent communication skills and some previous experience working in and supporting a facilities or health and safety team.

At the Agriculture and Horticulture Development Board (AHDB), we inspire our farmers, growers, and industry to succeed in a rapidly changing world. Working at AHDB, you won’t just be helping our farmers produce the food we eat and look after our environment; you’ll be helping to shape the future of food production and leaving a legacy for the next generation.

Key Responsibilities:

• Working with the Senior Facilities Assistant and Health and Safety Advisor to ensure that records, registers, certificates, and other documents are logged and stored in a consistent and accurate manner.
• Responding to work requests generated through the internal IT portal (HALO) in a timely manner.
• Distribution of incoming post and parcels.
• Administration relating to outgoing post and parcels, including organizing couriers and ensuring that postage supplies are available.
• Assisting with departmental finance processes.
• Greeting external visitors to HQ, ensuring that they follow internal Health and Safety protocols.
• Monitoring and maintaining site office and kitchen consumables and equipment, resolving problems where possible and escalating where required.
• Booking pool cars and checking documentation.

Minimum Requirements:

• Proven experience in an administrative role, ideally in a facilities or health and safety environment. Additional experience as a Fire Marshal and/or First Aider would be of benefit although not essential.
• Good people skills with the ability to build effective working relationships with a range of internal and external stakeholders.
• Highly numerate and computer literate, including a good working knowledge of Microsoft Office products. Experience of using modern information systems/portals is desirable.
• Pro-active approach to problem solving.
• Effective time management and organizational skills, with the ability to prioritize tasks and manage deadlines.
• A clear communicator, both verbally and in writing.

The Benefits:

We believe in rewarding our people for their hard work, so we have a great mix of benefits and opportunities to give you the recognition you deserve:

• 35 hours per week.
• 33 days annual leave plus one privilege day (inclusive of bank holidays).
• Life assurance cover (4 x salary).
• A market-leading defined contribution pension scheme with Legal & General.
• Enhanced pay of 20 weeks for maternity, adoption, and shared parental leave, subject to length of service.
• Comprehensive Employee Assistance Programme.
• Excellent training and development opportunities and an agreed development plan.
• Recognition Awards throughout the year.
• Access to the Government’s tax-free childcare scheme.
• Reward Gateway membership – this gives you a huge number of online discounts and savings.

Apply now or call 02476 935722 if you require any further information.

Please note we reserve the right to close the vacancy early should we receive a significant number of suitable applications.

At AHDB, you'll find we are committed to developing, maintaining, and supporting a culture of equality, diversity, and inclusion. This applies to both our workforce and the practices we follow.

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