Facilities And Health & Safety Administrator

Peterhouse; Cambourne; On-site; GBP 31,000 - 32,000; Part time

Benefits offered by this job

25 days holiday + bank holidays (pro‑r

Parking space (subject to capacity)

Auto-enrolled pension (CCGPPS with Av.

Lunch provided on duty

Medical cashback

Job summary

Peterhouse is seeking a part-time Facilities and Health & Safety Administrator in Cambridge. The role supports the facilities department with admin, financial tasks, records control and monitoring systems, including health & safety administration and risk documentation.

You will liaise with contractors and manage site plans, with training on Smartlog provided. The ideal candidate will have a solid admin background in facilities or operations, proficiency in MS Office, and an interest in safety

Qualifications

• Proven background in administrative roles, ideally within facilities, maintenance or operations.
• Experience with health & safety activities in a workplace setting is preferred.
• Strong communication and organisational skills with attention to detail.

Responsibilities

• Provide general administration, financial support, records management and systems monitoring for the facilities department.
• Carry out health & safety administration including compliance recording and reporting.
• Handle contractors and property access; manage site plans and drawings; training on Smartlog will be provided.

Skills

MS Office

Health & Safety

Facilities software

Tools

Smartlog

Job description

The salary will be in the region of £30,794 to £32,038 pro rata per annum (hours between 30 – 37.5 hours per week and depending on experience)

Peterhouse is the oldest College in Cambridge (founded in 1284) and is among the smallest (currently 280 undergraduates; 176 postgraduates; 43 Fellows).

This is a new role within the facilities department (reporting to the Head of Facilities Management) which has key facilities responsibilities including general administration, financial support, records management and systems monitoring. The post-holder will also carry out key health & safety administration, including compliance recording and reporting activities, and the filing and management of risk assessments and associated documentation.

The postholder will also deal with contractors and property access; together with managing site plans and drawings. The department uses Smartlog to record health and safety issues and training will be given on this. There will be an opportunity to take other formal health & safety training as reasonably relevant for the post.

You will have a proven background in administrative roles, ideally within facilities, maintenance, or operations, together with software proficiency in MS Office (Word, Excel, Outlook) and be comfortable using facilities/maintenance management software. You will have a proven interest in and, ideally, some experience of health & safety activities in a workplace setting. You will also be able to demonstrate excellent communication and organisational skills, together with strong attention to detail and be a team player with a willingness to take a flexible approach.

You will enjoy:

• The holiday entitlement is 25 days plus 8 bank and public holidays pro rata to the days worked
• A car parking space may be available, subject to capacity.
• The College offers an auto-enrolled pension scheme to eligible employees, after 3 months’ completed service. The scheme is the Cambridge Colleges Group Personal Pension Scheme (CCGPPS) with Aviva.
• Lunch is provided free of charge when on duty over lunchtime and when the College kitchens are open.
• The College offers a medical cashback scheme to staff.

The closing date for applications is 8.00am on Thursday 10th September 2026.

Facilities and Health & Safety Administrator • Cambridge, GB