Facilities Administrator | Helpdesk & Workplace Ops

Career Legal; City Of London; In loco; GBP 30.000 - 36.000; Tempo pieno

Descrizione del lavoro

Career Legal, a leading London law firm, is seeking an experienced Facilities Administrator to join our team in London. The role involves supporting the Facilities Manager, handling enquiries via email, phone and platforms, and coordinating with various service providers to keep the workplace running smoothly.

You will maintain helpdesk records, manage health and safety compliance, and assist with onboarding, office supplies, and project support.

Mansioni

• Respond to, action and monitor facilities enquiries received via email, collaboration platforms and telephone.
• Maintain the facilities helpdesk, job log, records and associated filing systems.
• Act as a key point of contact for employees regarding building faults, maintenance issues, spills and other workplace-related matters, coordinating resources to resolve them.
• Prepare and distribute facilities-related communications, internal updates and building notifications.
• Liaise with contractors, suppliers and external service providers, including building management, cleaning, mechanical and electrical services.
• Work with internal support teams to address facilities-related issues in a timely manner.
• Maintain communication with on-site engineers and contractors, ensuring documentation and permits are in place and health and safety procedures are followed.
• Coordinate onboarding/offboarding from a workplace/facilities perspective and arrange business cards and office supplies.
• Assist with administration of invoices, purchase orders and expenses through internal systems.
• Support workplace projects, events and office activities across the organisation.

Descrizione del lavoro

Career Legal, a leading London law firm, is seeking an experienced Facilities Administrator to join our team in London. The role involves supporting the Facilities Manager, handling enquiries via email, phone and platforms, and coordinating with various service providers to keep the workplace running smoothly.

You will maintain helpdesk records, manage health and safety compliance, and assist with onboarding, office supplies, and project support.