Facilities Administrator - London Office, Proactive & Varied

AJ Chambers; Slough; On-site; GBP 25,000 - 30,000; Full time

Job summary

AJ Chambers in London is seeking a Facilities Administrative Assistant to help keep the workplace running smoothly. This office-based role offers variety and the chance to support a busy facilities team.

You’ll manage the London Facilities Helpdesk, coordinate maintenance with contractors and suppliers, handle office supplies and onboarding, perform floor checks, and assist with health and safety initiatives while providing excellent service to colleagues across the business.

Qualifications

• Strong administrative and organisational skills.
• Excellent communication and customer service skills.
• The ability to prioritise and manage a busy workload.
• Good attention to detail and a practical, common-sense approach.
• Confidence dealing with people at all levels, as well as external contractors and suppliers.
• Good Microsoft Office skills, particularly Excel, Word and PowerPoint.
• The flexibility to adapt to changing priorities.
• Previous Facilities, Office Management, Helpdesk or professional services experience would be advantageous.

Responsibilities

• Managing the London Facilities Helpdesk, responding to queries via email, Teams and phone.
• Coordinating maintenance requests, faults, leaks, spills and other facilities issues through to resolution.
• Working closely with contractors, suppliers, building management and the on-site M&E team.
• Managing office supplies, stationery, desk equipment and new joiner requirements.
• Supporting the onboarding and leaver process from a Facilities perspective.
• Carrying out daily office and floor checks, ensuring facilities areas are clean, well-presented and fully stocked.
• Maintaining facilities systems, spreadsheets, records and internal documentation.
• Supporting invoices, purchase orders and expenses.
• Providing office tours to new joiners and helping colleagues make the most of the workplace facilities.
• Supporting Facilities projects, events and wider business initiatives.
• Taking on Fire Warden and First Aider responsibilities and supporting good Health & Safety standards.

Skills

Administrative

Organisational skills

Communication skills

Customer service

Proactive problem solving

MS Office familiarity

Attention to detail

Stakeholder handling

Tools

Microsoft Office Suite

Job description

AJ Chambers in London is seeking a Facilities Administrative Assistant to help keep the workplace running smoothly. This office-based role offers variety and the chance to support a busy facilities team.

You’ll manage the London Facilities Helpdesk, coordinate maintenance with contractors and suppliers, handle office supplies and onboarding, perform floor checks, and assist with health and safety initiatives while providing excellent service to colleagues across the business.