Facilities Administrator - FM Support & Coordination

Catering; East Midlands; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Flexible working policy

Job summary

BAM UK & Ireland is seeking a Facilities Administrator to support the Facilities Manager at Derbyshire Police Headquarters. This permanent, full-time role (37.5 hours per week) requires police vetting before start and will be based on-site in Derby.

You will manage files, purchase orders, diary/meeting room logistics, and liaise with subcontractors. Strong Word and Excel skills are essential to succeed in this busy FM environment.

Qualifications

• Proficient with MS Word processing and file management.
• Experience using Excel spreadsheets for data handling and reporting.

Responsibilities

• File management, electronic and hard copy.
• Maintaining accident monitoring and logging.
• Typing and photocopying.
• Compliance monitoring
• Taking telephone calls for the Facilities Management Team
• Management of PPM system including record retention and filing.
• Processing of purchase orders and maintaining a database of all FM correspondence.
• Data processing, meter readings community lets, timesheets, RDS sheets.
• Dealing with sub-contractors.
• Dealing with correspondence and responding to general enquiries.
• Managing movements, diaries and travel.
• Organising meeting rooms and catering.
• Chasing internal reports and requests for info.
• Attending meetings, preparing minutes and chasing up action points assigned to facilities department.
• Collation of contract performance and financial monthly reports.
• Work with other members of the FM team in the best interests of the company.
• Other office duties as required.

Skills

Word processing

Excel

Job description

BAM UK & Ireland is seeking a Facilities Administrator to support the Facilities Manager at Derbyshire Police Headquarters. This permanent, full-time role (37.5 hours per week) requires police vetting before start and will be based on-site in Derby.

You will manage files, purchase orders, diary/meeting room logistics, and liaise with subcontractors. Strong Word and Excel skills are essential to succeed in this busy FM environment.