Facilities Administrator

Newbury College; Newbury; On-site; GBP 6,200 - 7,600; Part time

Benefits offered by this job

On-site gym

Free onsite parking

Corporate discount scheme

Free annual flu jab

Staff recognition awards

Staff Summer Event

Discounted childcare

Job summary

Newbury College is seeking a part‑time Facilities Administrator to help keep the campus safe, welcoming and well‑maintained. The role supports maintenance coordination, asset records, purchasing, room planning and event setup.

You will work closely with the Facilities Co-ordinator and Operations Manager, handling a variety of tasks across campus operations and compliance with a proactive, detail‑oriented approach.

Qualifications

• Organised and methodical with excellent attention to detail.
• Confident communicator who enjoys working with a variety of people.
• Able to prioritise work and manage competing tasks.
• Reliable, approachable and proactive in supporting the team.

Responsibilities

• Provide administrative support across facilities activities.
• Maintain accurate records, trackers and compliance documentation.
• Coordinate maintenance requests and contractor visits.
• Assist with purchasing and procurement processes.
• Support the management of college assets and equipment records.
• Help with room planning, event set-ups and facilities projects.
• Collaborate with colleagues to ensure facilities actions are completed.

Skills

Organised

Attention to detail

Communication

Prioritisation

Job description

CollegeLocationNewbury, BerkshireContract TypePermanentHoursPart TimeSalary£6,914 APosted29th October 2026Expires10th December 2026 11:59 PMStart DateAs Soon As PossibleJob ID1581852Facilities Administrator• Salary: £6,914 Actual / £25,585 FTE• Hours: 10 hours per week / 52 weeks per year• Working pattern: 2 - 3 days per week• Location: Newbury College CampusHelp us keep Newbury College running smoothly behind the scenes.At Newbury College, our facilities team plays a vital role in creating a safe, welcoming and well-maintained environment for our students, staff and visitors. We're looking for a highly organised and proactive Facilities Administrator to join the team and help keep everything on track.This is much more than a traditional administration role. One day you could be coordinating maintenance visits, updating asset records and processing purchase orders; the next you might be helping to support a college event, assisting with room planning or ensuring important compliance documentation is up to date.If you enjoy being busy, take pride in being organised and love the satisfaction of helping things run efficiently, we'd love to hear from you.What you'll be doing:Working closely with the Facilities Co-ordinator and Operations Manager, you'll:Provide administrative support across a wide range of facilities activities.Maintain accurate records, trackers and compliance documentation.Coordinate maintenance requests and contractor visits.Assist with purchasing and procurement processes.Support the management of college assets and equipment records.Help with room planning, event set-ups and facilities projects.Work collaboratively with colleagues across the College to ensure facilities-related actions are completed effectively.What we're looking for Organised and methodical, with excellent attention to detail. A confident communicator who enjoys working with a variety of people. Able to prioritise work and manage competing tasks. Reliable, approachable and always willing to help.Why join us?Joining Newbury College means becoming part of a supportive and collaborative team that is committed to creating a safe, positive and inclusive environment for staff and students. This is a fantastic opportunity to develop your skills in health and safety, gain valuable experience across a wide range of operational activities and play an important role in supporting the College's commitment to wellbeing, compliance and continuous improvement.About Newbury College and University Centre Newbury:We are a dynamic further and higher education institution located in the heart of West Berkshire, recognised for our forward-thinking approach and commitment to student success. Our campus is a hub of creativity and innovation, and our mission is \"creating opportunities to transform lives\", which we achieve through unparalleled support for our students and ongoing professional development for our staff. By joining us, you will be part of a team dedicated to making a significant impact in the community.What we offer:Financial Benefits:• Competitive salary reflective of experience and commitment to educational excellence• Local Government Pension SchemeHealth and Wellness:• Occupational Sick Pay Scheme• Occupational Maternity Pay Scheme• On-site gym membership at an annual fee of £20• Wellbeing support through an Employee Assistance Scheme and other activities and facilities• Free Annual Flu JabProfessional Development:• Development opportunities through workshops, training, and courses• Professional development tailored to further qualifications and career advancementWork-Life Balance:• 25 days of holiday pro rata• Flexible working options to ensure a healthy balance between professional and personal lifeCampus Amenities and Discounts:• Free onsite parking• Access to a corporate discount scheme• Discounts on hair and beauty treatments at the Newbury College salon• Good value food and drink at the Street Café• Discounted childcare at the on-site nursery for staff (operated by a third party)• Staff recognition awards; celebrating the excellence in all we do• Staff Summer EventWe understand that no candidate will perfectly match every qualification or criterion listed. If your experience differs from what we've outlined but you believe you can contribute to this role, we encourage you to apply!If you're interested in this position, please apply below or send your CV to recruitment @newbury-college.ac.uk as an expression of interest. Please note that applications must be submitted through FE Jobs