Assistant Facilities Manager - Client Side

Alaska Black; Leeds; On-site; GBP 21,000 - 35,000; Full time

Benefits offered by this job

26 days holiday

Free city centre parking

Job summary

Alaska Black in Leeds is seeking an Assistant Facilities Manager to join the facilities management team at a large mixed-use development. You will support reactive maintenance, manage contractors, and use CAFM data to drive improvements across the estate.

The role offers exposure to a commercial property portfolio, with opportunities to progress within FM. Travel to nearby sites may be required and a proactive, detail-oriented approach is essential.

Qualifications

• Experience in Facilities Management, Building Services, or related fields.
• Ability to analyse data and provide meaningful insights from CAFM systems.
• Comfort with challenging quotations and driving value for money.

Responsibilities

• Manage and oversee all reactive maintenance across the portfolio.
• Use CAFM to monitor requests, contractor performance, and asset information.
• Review quotations and obtain competitive quotations from suppliers and subcontractors.
• Monitor quality of works and ensure safety and compliance.
• Oversee on-site subcontractors and coordinate activities efficiently.
• Analyse CAFM and maintenance data to identify trends and improvements.
• Build relationships with subcontractors and service providers.
• Carry out contractor performance reviews and support SLAs.
• Occasional travel to Manchester to support wider portfolio management.

Skills

CAFM system

Data analysis

Contractor management

Stakeholder management

Communication

Organisational skills

Proactive

Time management

Job description

• Client side FM opportunity
• To 35k + 26 days holiday plus bank holidays + free city centre parking

We are seeking a bright, enthusiastic, and motivated Assistant Facilities Manager to join the facilities management team based at a large mixed use commercial development in Leeds city centre. This is an excellent opportunity for someone looking to further develop their career within Facilities Management, working across a commercial property portfolio and supporting the delivery of both reactive maintenance and projects.

The successful candidate will play a key role in managing contractors, overseeing maintenance activities, analysing CAFM data, and ensuring high standards of service delivery across the estate.

Key Responsibilities

• Manage and oversee all reactive maintenance activities across the portfolio.
• Utilise the CAFM system to monitor maintenance requests, contractor performance, and asset information.
• Review and assess contractor quotations, challenging costs where appropriate and ensuring value for money.
• Obtain competitive quotations from suppliers and subcontractors.
• Monitor the quality of completed works and ensure compliance with required standards.
• Oversee subcontractors on-site and ensure works are carried out safely and efficiently.
• Analyse CAFM and maintenance data to identify trends and opportunities for improvement.
• Build effective working relationships with subcontractors and service providers.
• Conduct contractor performance reviews and assist in managing service levels.
• Carry out occasional travel to Manchester to support the management of the wider portfolio.

Candidate Requirements

• Previous experience within Facilities Management, Building Services, Property Management, or a similar environment.
• Strong organisational and administrative skills.
• Experience using a CAFM system.
• Ability to analyse data and produce meaningful insights.
• Commercial awareness with the confidence to challenge quotations and contractor costs.
• Good communication and stakeholder management skills.
• Proactive, enthusiastic, and willing to learn.
• Ability to work independently and manage multiple priorities.

Personal Attributes

• Bright and ambitious individual looking to develop within Facilities Management.
• Strong attention to detail.
• Positive and professional approach.
• Customer-focused mindset.
• Team player with excellent relationship-building skills.

This role would suit an FM Coordinator, Facilities Assistant, Maintenance Coordinator, or junior Facilities professional looking to take the next step into an Assistant Facilities Manager position.