Facilities Assistant

Mitie Cleaning & Hygiene Services; Stafford; On-site; GBP 25,000; Full time

Job summary

Join Mitie Cleaning & Hygiene Services as a Facilities Assistant to support daily operations and maintain a clean, safe workplace. The role involves administrative tasks, facilities support, and interaction with various stakeholders to ensure a well-functioning environment. Ideal for candidates with strong organizational abilities and proficiency in Microsoft Office, this full-time position offers a yearly salary of £24,190.

Benefits

Financial wellbeing assistance

Flexible lifestyle benefits platform

High street discounts on retail and gyms

Cycle-to-work scheme

Life cover up to four times your salary

Qualifications

• Strong administrative and organizational skills are essential.
• Proficiency in the Microsoft Office Suite is required.
• Excellent written and verbal communication skills are needed.

Responsibilities

• Supporting day-to-day operations by ensuring a safe and clean workplace.
• Managing keys, ID badges, and visitor logs.
• Conducting regular checks to ensure compliance with health and safety regulations.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Tools

Microsoft Office Suite

Job description

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Job Title: Facilities Assistant

Salary: £24,190 per annum

Contract Type: Permanent, Full Time

Hours: 35 hours per week (Monday to Friday- 8AM to 4PM)

Location: QBE, Mill Court, Mill Street, Stafford, Staffordshire, England, ST16 2AX

Reporting To

Regional QBE Facilities Manager – primary; Operations People Leader - secondary

Job Purpose

Supporting the day-to-day operations of the facilities team by ensuring the workplace is safe, clean, well-maintained, and operating efficiently. The Facilities Administration Assistant plays a key role in maintaining the physical environment and supporting staff and visitors. In addition, there is a requirement to provide administrative support to underwriting teams. This role bridges administrative functions with processes, supporting teams with documentation, data management, scheduling, and basic tasks.

Key Responsibilities

Facilities Support:

The role involves providing both facilities and administrative support across a range of tasks. Key responsibilities in facilities support include monitoring access to the building and reporting any security concerns, managing keys, ID badges, and visitor logs, and ensuring high cleanliness standards by liaising with cleaning staff or contractors. The candidate will ensure communal areas, meeting rooms, and restrooms are tidy and well-stocked, while also reporting and following up on more complex maintenance issues. Acting as a point of contact for internal and external stakeholders, the role includes drafting and distributing internal communications and updates. Additional duties involve managing deliveries, post, office supplies, and ad-hoc requirements, conducting regular checks to ensure compliance with health and safety regulations, and supporting fire safety procedures such as fire drills and routine checks.

On the administrative side, the successful candidate will support data entry, analysis, and reporting using spreadsheets or specialised software. They will be responsible for maintaining and updating records, databases, and filing systems, preparing reports, presentations, and documentation as needed, and liaising with IT or technical teams to resolve minor technical issues.

Skills And Qualifications

The ideal candidate will possess strong administrative and organizational skills, with proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. A basic understanding of technical systems or a willingness to learn is essential. Excellent written and verbal communication skills are required, along with the ability to multitask and prioritise workload effectively. Good practical and problem-solving skills, as well as an awareness of health and safety regulations, are also important. The candidate should be able to work independently and as part of a team. It is desirable for candidates to have previous experience in a facility, reception/front of house, or administrative role, as well as IT skills relevant to the position.

Personal Attributes

The ideal candidate is reliable and punctual, demonstrating accuracy, attention to detail, and a flexible approach to evolving business requirements. They are proactive and self-motivated, with a hands-on approach to their work. Strong communication and interpersonal skills are essential, along with being a team player who embraces a collaborative mindset. The candidate should also be adaptable and eager to learn new technologies and systems.

Working Conditions

The role is based on-site only and may involve light physical tasks such as lifting and carrying items.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .

Since 1987, Mitie’s 72,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Facilities Services

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