Facilities Administrative Assistant – London Office & Events

Larbey Evans Ltd; Greater London; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave

Medical insurance

Regular team events

Job summary

Larbey Evans Ltd, representing a prestigious UK Law Firm in London, seeks a Facilities Administrative Assistant to join on a permanent basis and support the day-to-day operations of the London office. You will manage the facilities helpdesk, set up meeting rooms, coordinate with engineers and subcontractors, process invoices, and assist with office moves, supplies, and daily checks.

This is a hands-on role in a five-days-in-office schedule, 8:00 am–6:00 pm, with benefits including 25 days leave

Qualifications

• Facilities experience in a law firm or professional services environment.
• Experience coordinating and preparing meeting rooms for events and functions.
• Good knowledge of Microsoft Office (Word and Excel).

Responsibilities

• Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
• Setting up furniture and equipment configurations of all client meeting rooms and events.
• The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
• Drafting and completion of Facilities Helpdesk email communications.
• Daily communication with on-site M&E engineer & other sub-contractors.
• Ordering of office supplies and liaising with associated suppliers.
• Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
• Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
• Processing invoices, creating PO's and credit card expenses using the firm's account management software.

Skills

Facilities experience

Meeting room coordination

MS Office proficiency

Tools

MS Office (Word & Excel)

Job description

Larbey Evans Ltd, representing a prestigious UK Law Firm in London, seeks a Facilities Administrative Assistant to join on a permanent basis and support the day-to-day operations of the London office. You will manage the facilities helpdesk, set up meeting rooms, coordinate with engineers and subcontractors, process invoices, and assist with office moves, supplies, and daily checks.

This is a hands-on role in a five-days-in-office schedule, 8:00 am–6:00 pm, with benefits including 25 days leave