Facilities Admin & Operations Coordinator (12‑Month FTC)

Ultimate Banking Ltd; Newbury; On-site; GBP 14,000 - 17,000; Part time

Benefits offered by this job

Generous holiday allowance

Contributory stakeholder pension

Wellbeing programmes

Birthday off

Two paid volunteering days each year

Job summary

Newbury Building Society is seeking a part-time Facilities Administrator for a 12-month fixed-term contract at our Newbury Head Office. Hours are 9.00 am - 5.00 pm Wednesday to Friday (21 hours).

The role provides essential administrative support to ensure safe, compliant and efficient facilities services, working with colleagues, suppliers and contractors to deliver a professional service. The successful candidate will be highly organised, detail oriented, and customer-focused, with strong

Qualifications

• Strong organisational and planning skills, able to manage multiple priorities and deadlines.
• Excellent attention to detail and ability to maintain accurate records.
• Customer-focused approach delivering high-quality service to internal/external customers.
• Strong written and verbal communication skills.
• Proficient in Microsoft Word, Excel, Outlook and Microsoft 365.

Responsibilities

• Support Facilities Team via the CAFM system and helpdesk.
• Administer CAFM: raise/close work requests, maintain docs, raise POs, update asset records.
• Manage Facilities Team mailbox; address queries promptly and escalate as needed.
• Perform administrative tasks including invoice reconciliation and access control admin.
• Coordinate stationery orders for branch distribution.
• Liaise with suppliers and contractors to support facilities delivery.
• Help ensure a safe and compliant working environment.

Skills

Organisational skills

Attention to detail

Customer service

Communication skills

MS Office

Team collaboration

Tools

Word

Excel

Outlook

Office 365

Job description

Newbury Building Society is seeking a part-time Facilities Administrator for a 12-month fixed-term contract at our Newbury Head Office. Hours are 9.00 am - 5.00 pm Wednesday to Friday (21 hours).

The role provides essential administrative support to ensure safe, compliant and efficient facilities services, working with colleagues, suppliers and contractors to deliver a professional service. The successful candidate will be highly organised, detail oriented, and customer-focused, with strong