Administrator - Export Compliance

Iceland Foods; North Cornelly; On-site; GBP 25,000 - 35,000; Full time

Job summary

Iceland Foods is seeking a detail-oriented individual to manage export documentation for products from the UK to international markets. The role involves coordinating necessary certification processes and ensuring that all export paperwork is accurate and submitted timely.

Ideal candidates should have excellent organisational skills, a proactive attitude, and strong communication abilities. Although previous experience is beneficial, strong administrative skills and a willingness to learn are also welcomed. Join a fast-paced environment where your contributions will have a real impact on operational success.

Qualifications

• Experience in a similar role is beneficial, but not essential.
• Strong organisational skills to manage multiple tasks effectively.
• Proactive and self-motivated attitude towards work.

Responsibilities

• Coordinate export certification processes for timely movement of goods.
• Gather accurate information from teams and suppliers.
• Communicate proactively with suppliers for required documents.

Skills

Attention to detail

Organisational skills

Communication skills

Proactive mindset

IT skills

Job description

About The Role

In this role, you’ll support the smooth export of products from the UK to the ROI, EU and wider international markets. You’ll coordinate the documentation required for shipments that need Export Health Certificates (official paperwork required for certain exported goods). Working closely with suppliers and internal teams, you’ll gather and chase key information to ensure export paperwork is accurate, complete and submitted on time. Your work will help keep shipments moving and prevent delays at the border. You’ll also keep the Export Compliance Manager and Supply Chain teams updated on progress, ensuring everyone has clear visibility of timelines and any risks. This is a fast‑paced, detail‑focused role where your organisation and communication skills will make a real impact.

What You’ll Be Doing

• Coordinating export certification processes to ensure the timely movement of goods from the UK to international markets
• Gathering key information from internal teams and suppliers to ensure all export documentation is accurate and complete
• Proactively communicating with suppliers to obtain required documents (e.g. attestations, approval numbers, import certificates and processing confirmations) on time and in full
• Tracking progress and providing regular updates to the Export Compliance Manager to ensure alignment on timelines and priorities
• Supporting liaison with Official Veterinarians and relevant regulatory bodies to ensure certifications are completed to schedule
• Building strong, collaborative relationships with suppliers and internal stakeholders to keep processes running smoothly
• Adapting quickly to changing requirements, managing multiple priorities in a fast‑paced environment

What Success Looks Like

• Export documentation completed on time with no shipment delays
• Zero border issues due to incorrect or incomplete certification
• High‑quality, accurate information received from suppliers first time, reducing rework and delays

What We’re Looking For

• Experience in a similar role is beneficial, but not essential. We’re open to candidates with strong administrative experience
• Excellent attention to detail, with the ability to work accurately across high volumes of information
• Strong organisational skills, with the ability to prioritise and manage multiple tasks effectively
• Confident communication skills, both written and verbal, with the ability to work with a range of stakeholders and suppliers
• Proactive and self‑motivated, with a willingness to take ownership and see tasks through to completion
• Comfortable working in a fast‑paced environment and meeting deadlinesGood IT skills, including experience using systems and online portals

What You’ll Bring

• A proactive mindset, taking ownership of your work and consistently looking for ways to improve performance
• A strong focus on delivery, with the ability to work at pace and stay focused under pressure
• A collaborative approach, building strong working relationships across teams
• A positive, can‑do attitude, with a willingness to support colleagues and contribute to a strong team environment
• Openness to feedback, using it to continuously develop and improve both individual and team performance
• Self‑awareness and professionalism, understanding how your approach impacts others
• The ability to influence and engage others, building trust and effective relationships across teams