Export Administrator

Templewood Recruitment; Ruislip; On-site; GBP 26,000 - 29,000; Full time

Job summary

Templewood Recruitment is seeking an Export Administrator for a busy team in Ruislip, Middlesex. This full-time role supports international customers from enquiry and quotation through to order processing, invoicing and delivery.

You will prepare quotations and pro-forma invoices, create export documents, monitor orders and liaise with colleagues to ensure correct dispatch and invoicing. The ideal candidate has 1–2 years of Administration experience, strong Excel skills and a proactive, reliable

Qualifications

• Minimum 1–2 years in a similar Administration role.
• Experience preparing quotations, invoices and customer documentation.
• Able to manage multiple orders and priorities simultaneously.

Responsibilities

• Respond to international customer enquiries and prepare quotations.
• Process sales orders and issue pro-forma invoices.
• Prepare export invoices and shipping documents.
• Monitor orders and update colleagues on status.
• Liaise with internal teams to ensure correct dispatch and invoicing.
• Maintain accurate customer, order and shipment records.
• Provide admin support to Sales, Exports and Procurement teams.

Skills

Organisation

Attention to detail

Excel

MS Office

Tools

MS Office

Job description

Job Title: Export Administrator

Location: Ruislip, Middlesex

Salary: £26-29k per annum (Dependent upon experience levels)

Hours: Full-time, Monday-Friday

Job Role for Export Administrator

Are you an organised administrator with excellent attention to detail and experience within Exports and Sales Administration?

We are looking for an Export Administrator to join a busy and growing team, supporting international customers from initial enquiry and quotation through to order processing, invoicing and delivery.

The Role

• Learning how to respond to international customer enquiries and producing customer quotations.
• Processing sales orders accurately and efficiently and preparing and issuing pro-forma invoices.
• Preparing commercial invoices and relevant export/shipping documentation.
• Monitoring orders and keeping colleagues updated throughout the process.
• Liaising internally to ensure orders are processed, dispatched and invoiced correctly.
• Maintaining accurate customer, order and shipment records.
• Resolving order, delivery, documentation and customer queries efficiently.
• Providing general administrative support to the Sales and Exports and Procurement team.

About You

• Highly organised with excellent attention to detail.
• Minimum 1-2 years; experience in a similar Administration role
• Comfortable preparing quotations, invoices and customer documentation and possesses a decent typing speed
• Able to manage multiple orders and priorities at the same time.
• Proactive, reliable and able to take ownership of tasks.
• Confident using Microsoft Office and especially Microsoft Excel software
• Keen to develop their knowledge of exports and international trade.

Previous experience in Export Administration, Sales Administration, Order Processing, Shipping, Logistics or International Customer Service would be highly advantageous.

Knowledge of export documentation, commercial/pro-forma invoicing, customs procedures, Incoterms or international shipping would be beneficial and would attract the higher pay bracket, but is not essential.

Why Apply?

This is an excellent opportunity to join an established business in a varied role combining customer service, sales administration, order processing and exports.