Sales Administrator

Pybus Recruitment Ltd; Long Marston; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Company pension

Free parking

On-site parking

Job summary

Pybus Recruitment Ltd is seeking an experienced Sales Administrator for our automotive retailer client in Long Marston. The role covers all administrative aspects of new and used vehicle orders, funding and payments, and data accuracy.

This full-time, permanent position offers up to £31k, no weekends, and benefits such as pension, life insurance, and vehicle purchase discounts. Apply with CV to Scott Tate.

Qualifications

• Proof of Right to Work in the UK.
• Competency in numeracy, literacy and IT.
• Experience in Car Dealership Sales Admin.
• Experience working with a prestigious brand.
• 25 days holiday as standard.
• Pension and life insurance provided.
• Vehicle purchase discount.

Responsibilities

• Be responsible for all administrative aspects of vehicle orders, funding and payments.
• Set up and maintain customer information for reporting.
• Ensure vehicles are funded and notify the Sales Manager of issues.
• Complete AFRL forms (V55, Vehicle Tax) to conform to legislation.
• Process invoices, cheques and finance documents accurately.
• Carry out HPI checks on part-exchange vehicles and report findings.
• Handle queries pro-actively and maintain safe working practices.

Skills

Experience in Sales Admin

Numeracy

Literacy

IT proficiency

Right to Work in UK

Smart appearance

Brand exposure

Attention to detail

Job description

Long Marston, United Kingdom | Posted on 04/08/2026

Salary: Up to £31k depending on experience

Full Time and Permanent

NO WEEKENDS!

Our Client are an automotive retailer representing a single brand throughout the UK who are currently recruiting an experienced Sales Administrator for their Long Marston site.

Established since 1931, our client are a successful and progressive third generation family owned business. Their vision is to ‘create memorable experiences’. In other words, they believe that their role is to ensure that their customers are valued and are offered the best possible experience in their interactions with the company. Additionally they feel it is equally important that their staff are well supported and can deliver these experiences working as one cohesive team.

Job Purpose:

The role of the Sales Administrator is to:

• Be responsible for all administrative aspects of the order, supply and payment of new and used vehicles from within the business, in accordance with company and franchise processes and policies.
  

The Role and Responsibilities:

• Use relevant systems/vehicle files for processing new (and used) fleet vehicle orders to support the sales function.
  
• Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting.
  
• Ensure all vehicles are funded appropriately and any issues in this regard notified to the Sales Manager immediately.
  
• Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax).
  
• Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS.
  
• Carry out HPI checks on part exchange vehicles as required and report findings
  
• Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times.
  
• Ensure all queries are handled pro-actively, promptly and accurately.
  
• Maintain safe working practices and ensure compliance with the policies, processes and standards of the business.
  

Requirements:

• Proof of Right to Work in the UK.
  
• Smart appearance.
  
• Competency in numeracy, literacy and IT.
  
• Experience in Car Dealership Sales Admin
  
• Working with a prestigious brand
  
• 25 days holiday as standard
  
• Pension
  
• Vehicle Purchase Discount
  
• Life Insurance
  

To apply for this role please submit your full and up-to-date CV to Scott Tate at Pybus Recruitment

Job Types: Full-time, Permanent

• Company pension
  
• Free parking
  
• On-site parking
  

Experience:

• Sales administration Car Dealer: 1 year (required)