Expenses Administrator

Morson Group; Salford; On-site; GBP 22,000 - 29,000; Full time

Job summary

Morson Group's Salford Head Office is seeking an Expenses Administrator to join the Payroll team. This hands-on role focuses on checking, processing and resolving contractor expenses within weekly and monthly payroll deadlines.

You will work with high volumes of expense claims, verify supporting documentation, spot discrepancies and raise queries. The role involves detailed data entry, manual processing and maintaining confidentiality in line with GDPR, with training provided.

Qualifications

• Must be able to work with numbers and ensure accuracy.
• Excellent attention to detail and high level of accuracy.
• Organised and able to manage workload to tight deadlines.
• Confident in speaking to people and following up where information is missing.

Responsibilities

• Check and process contractor expense claims accurately and within deadlines.
• Review expenses and supporting documentation, identify discrepancies and investigate.
• Raise queries with contractors/clients and follow through to resolution.
• Calculate and process expense payments, advances and adjustments.
• Manually enter and maintain accurate information on systems.
• Complete regular checking, auditing and administrative tasks.
• Respond to queries and act as point of contact for expenses-related queries.
• Support team KPIs and payroll deadlines.
• Share knowledge and contribute to process improvements.
• Maintain confidentiality and GDPR compliance.

Skills

Numeracy

Attention to detail

Organisational skills

Communication skills

Data entry

Confidentiality & GDPR

Team player

Tools

Payroll software

Job description

We’re looking for an Expenses Administrator to join our Payroll team at our Head Office in Salford.

This is a hands‑on role within our Expenses team, responsible for checking, processing and resolving contractor expenses as part of our weekly and monthly payroll deadlines. It’s a role where accuracy, attention to detail and a good head for numbers are really important, alongside being confident enough to speak to people when something doesn’t quite add up.

You’ll be working with a high volume of expenses, checking information and supporting documentation, identifying discrepancies and following up with contractors and clients where required. There is a significant amount of manual processing involved, including checking paperwork, printing and filing documentation and entering information onto our systems, so we’re looking for someone who is happy working in a detailed, process‑driven environment.

Previous experience in expenses, payroll, finance administration or a similar role would be a bonus, but it’s not essential. An understanding of expenses legislation and compliance would also be useful, but we can provide training to the right person.

What will you be doing?

• Checking and processing contractor expense claims accurately and within agreed deadlines
• Reviewing expenses and supporting documentation, identifying discrepancies and investigating where required
• Raising queries with contractors and clients and following these through to resolution
• Calculating and processing expense payments, advances and adjustments
• Manually entering and maintaining accurate information on our systems
• Completing regular checking, auditing and administrative tasks, including printing and processing paperwork
• Responding to queries through our internal queues and acting as a point of contact for expenses‑related queries
• Working to individual and team KPIs and weekly/monthly payroll deadlines
• Completing regular tasks set by the Team Manager
• Supporting the wider team through knowledge sharing, cross‑training and process improvements
• Maintaining a high level of confidentiality and awareness of GDPR requirements

What are we looking for?

We’re not necessarily looking for someone with years of experience. More importantly, you’ll be someone who:

• Is comfortable working with numbers and enjoys getting things right
• Has excellent attention to detail and accuracy
• Is organised and able to manage a workload to tight deadlines
• Is confident speaking to people and following up when information is missing or something needs clarifying
• Is naturally curious and enjoys getting to the bottom of discrepancies or problems
• Is happy working in a process‑driven, administrative role with a good amount of manual checking and data entry
• Has a good work ethic and takes responsibility for their own workload
• Is a supportive team player who is happy to share information and help others
• Has experience in expenses, payroll, finance administration or a similar environment – desirable but not essential
• Has some understanding of expenses rules, legislation or compliance – useful but not essential

Why Morson?

You’ll be joining our Payroll team at our Salford Head Office, working as part of a supportive team that plays an important role in ensuring our contractors are paid accurately and on time.

There’s the opportunity to develop your knowledge of expenses, payroll processes and compliance, with full support and training provided.

If you’re someone who enjoys numbers, detail and getting things right, and you’re looking for a role where you can build your experience within a busy team, we’d love to hear from you.

Morson Group is an equal opportunities employer and respects diversity. In order to apply for this role, you must be eligible to live and work in the UK.

We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.

Due to the number of applications we receive, it’s not always possible to contact unsuccessful applicants. Unless you hear from us within 14 days of your application, please assume that you have been unsuccessful on this occasion.