Exhibition & Congresses Coordinator

Arthrex UK; Metropolitan Borough of Solihull; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave

Contributory Pension scheme

Medical cashback plan

Life Assurance

Full job-specific training

Job summary

Arthrex UK is seeking an experienced Events Coordinator to plan and deliver internal and external events across the UK, with a focus on national exhibitions and tradeshows. You will manage day-to-day event coordination, coordinate with suppliers, and ensure compliance with industry regulations.

The role requires strong organisational skills, customer-focused mindset, and the ability to handle multiple events simultaneously while meeting deadlines.

Qualifications

• Good handling of MS Office applications.
• Ability to work on multiple events simultaneously and within deadlines.
• Self-sufficient, well organized, and reliable working methods.
• Excellent communicative skills, motivation, and team spirit.
• Talent for administration and attention to detail.

Responsibilities

• Co-ordinate a high volume of National exhibitions, tradeshows, and internal workshops via in house event management software.
• Work closely with internal sales teams, product management and events teams to coordinate bookings and event agendas.
• Arrange travel and accommodation for internal staff and external guests in line with company policy.
• Manage event registrations, booking invitations and meeting room bookings using company event software.
• Provide internal and external event communications where applicable.
• Provide feedback and budget reports as requested.
• Provide reception, office and event support.
• Support pre-event logistics, including registrations forms, H&S risk assessments, budgeting and signage.

Skills

MS Office

Event coordination

Multitasking

Communication

Attention to detail

Teamwork

Education

Bachelor’s degree or equivalent

Tradeshow experience

Knowledge of marketing/events

Tools

Ungerboeck event system

Job description

Arthrex is a fast-growing Medical Device company in the Healthcare sector, specialising in the world of Sports Medicine but busy disrupting multiple other areas including Distal Extremities, Biologics and Theatre Capital.

Our driving force for the organisation is clear and simple, and it is our culture that drives our success; Enjoy what you do, doing exceptional work; thrive on great teamwork and trust one another, make a positive impact on those around you; and never stop learning. We are continuously growing, and we are always on the lookout for driven and positive people to join our team.

At Arthrex we are looking for that extra edge, a positive and never be defeated attitude, and a driving passion to succeed and bring that extra something to all that you do. Although it is very hard to define, if you have it, you’ll know that this is you, as will we. This is just the start of a great journey…we are continually growing and have new roles across the business that need passionate individuals to really drive them into life.

The Job:

Reporting to the Business Operations Manager, your role will be responsible for the planning and implementation of internal and external events within the Medical Sector, with a focus on our national exhibition and tradeshow activity. You will be expected to manage and support the day-to-day event co-ordination and delivery. We want to see enthusiastic candidates with fresh ideas and the organisational skills required to not leave anything about an event to chance. A customer focused mindset is essential and commitment to deliver events that make a meaningful impact to our target audience.

Aims of the post:

• Focus will be on the coordination, pre and post events on a variety of UK based event activities, including exhibition attendance planning from small scale to larger promotional booths, internal events surrounding these congresses, and Mobile Lab events.
• The role will work in close coordination with internal and external suppliers including our catering and AV team, in compliance with the relevant industry regulations.

Tasks and Responsibilities:

• Co-ordinate a high volume of National exhibitions, tradeshows, and internal workshops via in house event management software.
• Work closely with our internal sales teams, product management team and events team in the co-ordination of bookings and event agendas.
• Arrange travel and accommodation for internal staff and external guests (as appropriate) in conjunction with the company policy and guidelines.
• Manage event registrations, booking invitations and meeting room bookings using the company-specific event management software.
• Provide internal and external event communication (where applicable).
• Provide feedback and budget reports as requested.
• Provide Reception, office and event support.
• Support the pre-event logistics as required, including but not limited to: registrations forms, completion of paperwork, H&S risk assessment and all other compliance documents, budget creation and forecasting, signage, badge creation, ordering collateral and promotional items, travel and accommodation coordination and on-site activities.
• Support with post-event analysis including feedback reports.

General Requirements:

• Good handling of MS Office applications.
• Ability to work on multiple events simultaneously and within deadlines.
• Self-sufficient, well organised, and reliable working methods.
• Excellent communicative skills, motivation, and team spirit.
• Talent for administration and attention to detail.

Education and Professional Experience:

• Bachelor’s degree or similar within preferred areas such as marketing, events management or similar.
• Tradeshow experience in related or similar sector
• Passion for brand promotion and event co-ordination. Good understanding of marketing and promotional techniques.
• Knowledge of medical compliance requirements.
• Previous use of the Ungerboeck event system or general experience of working with event software.

Working Arrangements:

Please note that this is a Full-time position working 40 hours per week Monday to Friday. Flexibility is essential as the post holder will be required to work between the hours of 8am and 6pm with occasional evenings.

This role is primarily based at our Solihull site, however there may be need on occasion to travel to our other site or event locations as and when required.

Compensation and Benefits:

Competitive salary package and commission scheme based on level of experience and recognising your success. 25 days annual leave plus 8 Bank Holidays, Contributory Pension scheme, medical cashback plan, Life Assurance, full job specific training provided.

All qualified applicants will receive consideration for employment regardless of race, religion, age, sex, sexual orientation, gender identity, national origin, disability, and any other protected characteristics under the Equality Act 2010.