Exhibition & Congresses Coordinator

Arthrex; Birmingham; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Commission scheme

Pension scheme

Medical cashback

Life Assurance

Full job-specific training

Job summary

Arthrex in the UK is seeking an Events Coordinator to plan and implement internal and external events within the Medical Sector, focusing on national exhibitions and trade shows. You will manage day-to-day event coordination and delivery with a customer-focused mindset.

The role requires coordinating national exhibitions, working with suppliers, and ensuring compliant, high-impact events that engage our target audience.

Qualifications

• Bachelor’s degree in marketing, events management or similar.
• Tradeshow experience in related sector.
• Knowledge of marketing and promotional techniques.
• Knowledge of medical compliance requirements.
• Experience with Ungerboeck event system.

Responsibilities

• Coordinate national exhibitions, tradeshows, and internal workshops using in-house event management software.
• Work with internal sales, product management and events teams on bookings and agendas.
• Arrange travel and accommodation for internal staff and external guests per policy.
• Manage event registrations, invitations and meeting room bookings.
• Provide internal and external event communications and post-event reports.
• Provide reception, office and event support.
• Support pre-event logistics: registrations, risk assessments, budgets, signage, collateral.
• Support post-event analysis and feedback reports.

Skills

Excellent customer service

Excellent communication

Team spirit

Attention to detail

Administration

Education

Bachelor’s degree in marketing or events management

Tools

MS Office

Ungerboeck

Job description

• Excellent customer service.

We are one of the world’s leading companies in the fields of orthopedics, arthroscopy, sports medicine, and orthobiologics. True to our mission "Helping Surgeons Treat Their Patients Better," we have been developing innovative products and surgical techniques for over 40 years.

Arthrex was founded in 1981 in Munich and is now headquartered in Naples, Florida (USA), with additional subsidiaries in 21 countries.

Our corporate culture is defined by cross-border collaboration and the exchange of ideas among colleagues from diverse national backgrounds.

The expansion into new business areas and the continuous development of our product portfolio contribute to our steady growth and ensure that we remain at the forefront of high-quality product innovation. Our employees play a key role in this success through their dedication and commitment.

In return, we offer a motivating and appreciative work environment.

The Job

Reporting to the Business Operations Manager, your role will be responsible for the planning and implementation of internal and external events within the Medical Sector, with a focus on our national exhibition and tradeshow activity. You will be expected to manage and support the day-to-day event co-ordination and delivery. We want to see enthusiastic candidates with fresh ideas and the organisational skills required to not leave anything about an event to chance. A customer focused mindset is essential and commitment to deliver events that make a meaningful impact to our target audience.

Aims Of The Post

• Focus will be on the coordination, pre and post events on a variety UK based event activities, including exhibition attendance planning from small scale to larger promotional booths, internal events surrounding these congresses, and Mobile Lab events.
• The role will work in close coordination with internal and external suppliers including our catering and AV team, in compliance with the relevant industry regulations.

Tasks And Responsibilities

• Co-ordinate a high volume of National exhibitions, tradeshows, and internal workshops via in house event management software.
• Work closely with our internal sales teams, product management team and events team in the co-ordination of bookings and event agendas.
• Arrange travel and accommodation for internal staff and external guests (as appropriate) in conjunction with the company policy and guidelines.
• Manage event registrations, booking invitations and meeting room bookings using the company-specific event management software.
• Provide internal and external event communication (where applicable).
• Provide feedback and budget reports as requested.
• Provide Reception, office and event support.
• Support the pre-event logistics as required, including but not limited to: registrations forms, completion of paperwork, H&S risk assessment and all other compliance documents, budget creation and forecasting, signage, badge creation, ordering collateral and promotional items, travel and accommodation coordination and on-site activities.
• Support with post-event analysis including feedback reports.

General Requirements

• Good handling of MS Office applications.
• Ability to work on multiple events simultaneously and within deadlines.
• Self-sufficient, well organised, and reliable working methods.
• Excellent communicative skills, motivation, and team spirit.
• Talent for administration and attention to detail.
• Excellent customer service.

Education And Professional Experience

• Bachelor’s degree or similar within preferred areas such as marketing, events management or similar.
• Tradeshow experience in related or similar sector
• Passion for brand promotion and event co-ordination. Good understanding of marketing and promotional techniques.
• Knowledge of medical compliance requirements.
• Previous use of the Ungerboeck event system or general experience of working with event software.

Working Arrangements

Please note that this is a Full-time position working 40 hours per week Monday to Friday. Flexibility is essential as the post holder will be required to work between the hours of 8am and 6pm with occasional evenings. This role is primarily based at our Solihull site, however there may be need on occasion to travel to our other site or event locations as and when required.

Compensation And Benefits

Competitive salary package and commission scheme based on level of experience and recognising your success. 25 days annual leave plus 8 Bank Holidays, Contributory Pension scheme, medical cashback plan, Life Assurance, full job specific training provided.

All qualified applicants will receive consideration for employment regardless of race, religion, age, sex, sexual orientation, gender identity, national origin, disability, and any other protected characteristics under the Equality Act 2010.

All qualified applicants will receive consideration for employment regardless of race, religion, age, sex, sexual orientation, gender identity, national origin, disability and any other protected characteristics.