Exhibition & Congresses Coordinator

Arthrex GmbH; Birmingham; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

25 days leave

Pension scheme

Medical cashback

Job summary

Arthrex GmbH in Solihull, UK, seeks an organised Events Coordinator to plan and deliver internal and external medical sector events. You will manage registrations, agendas, and on-site arrangements for national exhibitions and workshops.

Reporting to the Business Operations Manager, you will collaborate with internal teams and external suppliers, ensuring compliance and high-quality outcomes. A background in marketing or events and strong communication are essential.

Qualifications

• Bachelor's degree in marketing, events management, or related field.
• Experience in trade shows or exhibitions preferred.
• Knowledge of medical compliance requirements is a plus.

Responsibilities

• Coordinate national exhibitions, tradeshows, and workshops.
• Collaborate with sales, product management, and events teams.
• Arrange travel and accommodation for staff and guests as needed.

Skills

Event coordination

MS Office

Communication

Organisational skills

Customer service

Education

Bachelor's degree in marketing or events management

Tools

Ungerboeck

Job description

Do you have excellent qualifications? Have you already achieved a lot in your career but still expect more?Then it's time to take the next step! At Arthrex, you can expect an innovative and international working environment.

We are one of the world’s leading companies in the field of orthopedics, arthroscopy, sports medicine and orthobiologics. True to our mission statement Helping Surgeons Treat Their Patients Better, we have been committed to developing innovative products and surgical procedures for over 40 years. Arthrex was founded in 1981 in Munich, Germany. Today our headquarters are based in Naples (Florida, USA) with a large network of subsidiaries in 21 countries. Our corporate culture is shaped by transnational cooperation as well as the exchange between colleagues of different nationalities. The opening up of new business fields and expansion of our product range help to secure continuous growth and enable us to take a leading role in the development of high-quality products both today and in the future. A major factor in this success is the commitment of our employees, in return for which we offer a motivating work environment where staff are valued and treated with respect.

We are one of the world’s leading companies in the fields of orthopedics, arthroscopy, sports medicine, and orthobiologics. True to our mission "Helping Surgeons Treat Their Patients Better", we have been developing innovative products and surgical techniques for over 40 years. Arthrex was founded in 1981 in Munich and is now headquartered in Naples, Florida (USA), with additional subsidiaries in 21 countries. Our corporate culture is defined by cross-border collaboration and the exchange of ideas among colleagues from diverse national backgrounds.

The expansion into new business areas and the continuous development of our product portfolio contribute to our steady growth and ensure that we remain at the forefront of high-quality product innovation. Our employees play a key role in this success through their dedication and commitment.
In return, we offer a motivating and appreciative work environment.

The Job:

Reporting to the Business Operations Manager, your role will be responsible for the planning and implementation of internal and external events within the Medical Sector, with a focus on our national exhibition and tradeshow activity. You will be expected to manage and support the day-to-day event co-ordination and delivery. We want to see enthusiastic candidates with fresh ideas and the organisational skills required to not leave anything about an event to chance. A customer focused mindset is essential and commitment to deliver events that make a meaningful impact to our target audience.

Aims of the post:

• Focus will be on the coordination, pre and post events on a variety of UK based event activities, including exhibition attendance planning from small scale to larger promotional booths, internal events surrounding these congresses, and Mobile Lab events.
• The role will work in close coordination with internal and external suppliers including our catering and AV team, in compliance with the relevant industry regulations.

Tasks and Responsibilities:

• Co-ordinate a high volume of National exhibitions, tradeshows, and internal workshops via in house event management software.
• Work closely with our internal sales teams, product management team and events team in the co-ordination of bookings and event agendas.
• Arrange travel and accommodation for internal staff and external guests (as appropriate) in conjunction with the company policy and guidelines.
• Manage event registrations, booking invitations and meeting room bookings using the company-specific event management software.
• Provide internal and external event communication (where applicable).
• Provide feedback and budget reports as requested.
• Provide Reception, office and event support.
• Support the pre-event logistics as required, including but not limited to: registrations forms, completion of paperwork, H&S risk assessment and all other compliance documents, budget creation and forecasting, signage, badge creation, ordering collateral and promotional items, travel and accommodation coordination and on-site activities.
• Support with post-event analysis including feedback reports.

General Requirements:

• Good handling of MS Office applications.
• Ability to work on multiple events simultaneously and within deadlines.
• Self-sufficient, well organised, and reliable working methods.
• Excellent communicative skills, motivation, and team spirit.
• Talent for administration and attention to detail.
• Excellent customer service.

Education and Professional Experience:

• Bachelor’s degree or similar within preferred areas such as marketing, events management or similar.
• Tradeshow experience in related or similar sector
• Passion for brand promotion and event co-ordination. Good understanding of marketing and promotional techniques.
• Knowledge of medical compliance requirements.
• Previous use of the Ungerboeck event system or general experience of working with event software.

Working Arrangements:

Please note that this is a Full-time position working 40 hours per week Monday to Friday. Flexibility is essential as the post holder will be required to work between the hours of 8am and 6pm with occasional evenings.

This role is primarily based at our Solihull site, however there may be need on occasion to travel to our other site or event locations as and when required.

Compensation and Benefits:

Competitive salary package and commission scheme based on level of experience and recognising your success. 25 days annual leave plus 8 Bank Holidays, Contributory Pension scheme, medical cashback plan, Life Assurance, full job specific training provided.

All qualified applicants will receive consideration for employment regardless of race, religion, age, sex, sexual orientation, gender identity, national origin, disability, and any other protected characteristics under the Equality Act 2010.