Executive Support & Workplace Experience Lead

Volta; Greater London; On-site; GBP 70,000 - 90,000; Full time

Benefits offered by this job

Equity in Volta

Retirement/pension contributions

Comprehensive health, wellbeing and保险

Job summary

Volta is seeking an exceptional Executive Assistant to join our London team, working directly with the Co-Founders to enable high-level leadership and operational efficiency. You will manage complex calendars, coordinate international travel, and organise meetings, ensuring a highly professional and confidential environment.

You’ll thrive in a fast-paced startup, balancing strategic support with day-to-day operations, including overseeing the London office, budgets, and onboarding across

Qualifications

• 5+ years’ experience as an Executive Assistant supporting founders, C-suite executives or senior leadership teams.
• Experience working within a high-growth startup, scale-up or fast-paced corporate environment.
• Exceptional organisational skills with meticulous attention to detail and the ability to manage multiple senior stakeholders simultaneously.
• Outstanding judgement, professionalism and discretion when handling confidential information.
• Highly proactive, calm under pressure and comfortable managing constantly shifting priorities.
• Excellent written and verbal communication skills, confident engaging with senior executives, investors and external partners.
• Strong experience coordinating complex international travel and executive schedules.
• Advanced Microsoft Office and Google Workspace skills.

Responsibilities

• Provide dedicated day-to-day support to both Co-Founders, managing complex and ever-changing calendars and priorities.
• Coordinate domestic and international travel, accommodation and detailed itineraries.
• Arrange internal and external meetings, board sessions and investor meetings, preparing agendas, presentations and briefing materials.
• Track actions, ensure follow-ups are completed, and screen incoming requests, handling confidential information with absolute discretion.
• Own the smooth day-to-day running of the London office, ensuring meeting rooms, facilities and communal spaces operate to a high standard.
• Manage office suppliers, building management, budgets, purchasing and inventory.
• Support onboarding logistics, equipment setup and administrative processes across Finance, People and Operations.
• Organise company meetings, leadership off-sites, team events and hospitality, creating an exceptional workplace experience.
• Welcome and manage the visitor experience for candidates, investors and external partners.

Skills

Executive support

Calendar management

Stakeholder management

Travel coordination

Problem solving

Communication

Prioritisation

Executive communications

Tools

Microsoft Office

Google Workspace

Job description

Volta is seeking an exceptional Executive Assistant to join our London team, working directly with the Co-Founders to enable high-level leadership and operational efficiency. You will manage complex calendars, coordinate international travel, and organise meetings, ensuring a highly professional and confidential environment.

You’ll thrive in a fast-paced startup, balancing strategic support with day-to-day operations, including overseeing the London office, budgets, and onboarding across