Workplace Experience Manager

Volta; Greater London; On-site; GBP 70,000 - 90,000; Full time

Benefits offered by this job

Equity in Volta

Retirement/pension contributions

Comprehensive health, wellbeing and保险

Job summary

Volta is seeking an exceptional Executive Assistant to join our London team, working directly with the Co-Founders to enable high-level leadership and operational efficiency. You will manage complex calendars, coordinate international travel, and organise meetings, ensuring a highly professional and confidential environment.

You’ll thrive in a fast-paced startup, balancing strategic support with day-to-day operations, including overseeing the London office, budgets, and onboarding across

Qualifications

• 5+ years’ experience as an Executive Assistant supporting founders, C-suite executives or senior leadership teams.
• Experience working within a high-growth startup, scale-up or fast-paced corporate environment.
• Exceptional organisational skills with meticulous attention to detail and the ability to manage multiple senior stakeholders simultaneously.
• Outstanding judgement, professionalism and discretion when handling confidential information.
• Highly proactive, calm under pressure and comfortable managing constantly shifting priorities.
• Excellent written and verbal communication skills, confident engaging with senior executives, investors and external partners.
• Strong experience coordinating complex international travel and executive schedules.
• Advanced Microsoft Office and Google Workspace skills.

Responsibilities

• Provide dedicated day-to-day support to both Co-Founders, managing complex and ever-changing calendars and priorities.
• Coordinate domestic and international travel, accommodation and detailed itineraries.
• Arrange internal and external meetings, board sessions and investor meetings, preparing agendas, presentations and briefing materials.
• Track actions, ensure follow-ups are completed, and screen incoming requests, handling confidential information with absolute discretion.
• Own the smooth day-to-day running of the London office, ensuring meeting rooms, facilities and communal spaces operate to a high standard.
• Manage office suppliers, building management, budgets, purchasing and inventory.
• Support onboarding logistics, equipment setup and administrative processes across Finance, People and Operations.
• Organise company meetings, leadership off-sites, team events and hospitality, creating an exceptional workplace experience.
• Welcome and manage the visitor experience for candidates, investors and external partners.

Skills

Executive support

Calendar management

Stakeholder management

Travel coordination

Problem solving

Communication

Prioritisation

Executive communications

Tools

Microsoft Office

Google Workspace

Job description

About Volta

Volta is the category-defining, fully vertically integrated AI infrastructure platform – from capital to clusters to software, under a founder-led enterprise. Our mission is The Utility of Compute™: AI infrastructure as dependable and available as electricity, for every organization that needs it. Launched with a $10B strategic partnership with one of the leading frontier AI labs, a Series A led by Andreessen Horowitz, and a $5B AI Infrastructure Fund, Volta is building the infrastructure layer of the AI era from the ground up. We are 100+ people across London, Palo Alto, and New York, with rapid growth expectations to hundreds.

About The Role

This is not a traditional Office Manager position. We’re looking for an exceptional individual to become one of the most important operational hires in the business, working directly alongside both Co-Founders as a trusted partner who enables them to operate at maximum effectiveness while helping build the operational foundations of a fast-growing, venture-backed company.

You’ll thrive in a fast-paced, high-pressure environment, anticipating needs before they arise, solving problems independently, and ensuring the leadership team can stay focused on scaling the business. Alongside providing exceptional executive support, you’ll take ownership of the day-to-day running of our London office, creating an environment that reflects the professionalism and ambition of the company.

This is a rare opportunity to work at the centre of one of Europe’s most ambitious AI infrastructure companies during a defining period of growth, with unrivalled exposure to the leadership team and a critical role in how the company operates.

What You Will Be Doing

• Provide dedicated day-to-day support to both Co-Founders, managing complex and ever-changing calendars and priorities.

• Coordinate domestic and international travel, accommodation and detailed itineraries.

• Arrange internal and external meetings, board sessions and investor meetings, preparing agendas, presentations and briefing materials.

• Track actions, ensure follow-ups are completed, and screen incoming requests, handling confidential information with absolute discretion.

• Own the smooth day-to-day running of the London office, ensuring meeting rooms, facilities and communal spaces operate to a high standard.

• Manage office suppliers, building management, budgets, purchasing and inventory.

• Support onboarding logistics, equipment setup and administrative processes across Finance, People and Operations.

• Organise company meetings, leadership off-sites, team events and hospitality, creating an exceptional workplace experience.

• Welcome and manage the visitor experience for candidates, investors and external partners.

What You Bring

• 5+ years’ experience as an Executive Assistant supporting founders, C-suite executives or senior leadership teams.

• Experience working within a high-growth startup, scale-up or fast-paced corporate environment.

• Exceptional organisational skills with meticulous attention to detail and the ability to manage multiple senior stakeholders simultaneously.

• Outstanding judgement, professionalism and discretion when handling confidential information.

• Highly proactive, calm under pressure and comfortable managing constantly shifting priorities.

• Excellent written and verbal communication skills, confident engaging with senior executives, investors and external partners.

• Strong experience coordinating complex international travel and executive schedules.

• Advanced Microsoft Office and Google Workspace skills.

What We Offer

At Volta, we believe people do their best work when they feel supported, trusted and able to grow. We’re building a company where you can make an impact, keep a healthy balance between work and life, and build a career you’re proud of.
As a global team, we do our best to provide great benefits wherever you’re based. While some benefits vary by country due to local regulations, we believe looking after our people is simply the right thing to do.

• Competitive salary based on the work you do here, not your previous salary

• Equity in Volta, giving you the opportunity to share in the company’s long-term success

• Retirement/pension contributions

• Comprehensive health, wellbeing and insurance benefits

• Generous number of vacation days each year

Additional Information

Background Checks

All offers of employment at Volta are conditional on the satisfactory completion of pre-employment screening, which includes confirmation of your right to work, verification of your employment history and a criminal record check, where this is permitted by local law. Screening is carried out by Zinc, an accredited third-party provider, after an offer is made and all information is handled confidentially and in accordance with applicable data protection law.

Equal Opportunity

Volta is an equal opportunity employer. We are committed to building a diverse and inclusive team and make employment decisions based on skills, qualifications, experience and business needs. We do not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status or any other legally protected characteristic.

Accessibility

Volta is committed to providing an accessible recruitment experience for all candidates. If you require accommodations or adjustments at any stage of the application or interview process, please contact us at [e-mail]. We will work with you to identify reasonable accommodations that enable you to participate fully in the hiring process.

Candidate Privacy Notice

By applying, you consent to the processing of your personal data for recruitment purposes in accordance with applicable data protection laws, including the UK GDPR, EU GDPR and relevant US state privacy regulations. Your data will be shared only with those involved in the hiring process and will not be used for unrelated purposes. For details, see our Recruitment & Candidate Privacy Notice.

Note to Recruitment Agencies

Volta does not accept unsolicited CVs or candidate profiles from recruitment agencies. Any unsolicited submissions, including those sent directly to hiring managers or employees, will be treated as the property of Volta. No agency fees will be payable unless a valid, signed recruitment agreement is in place, and the agency has been specifically engaged for the relevant vacancy.