Executive Support & Project Administrator

UK Green Building Council; East Ham; On-site; GBP 26,000 - 32,000; Full time

Job summary

UK Green Building Council is seeking an Administrative professional to support the Chief Executive and board governance while also assisting the wider team with project coordination. The role blends high-level calendar management, confidential correspondence, and budget tracking to ensure the organisation's operations run smoothly.

You'll work across two core areas—Executive Support (c.50%) and Team Administration (c.50%)—developing processes, coordinating meetings, preparing materials, and

Qualifications

• Proven organisational and project management experience in a busy office.
• Strong communication and discretion with stakeholders at all levels.
• Ability to prioritise independently and meet deadlines.
• Proficiency with MS Office, Excel, and document management.
• Experience with board governance processes is a plus.

Responsibilities

• Provide executive support to the Chief Executive and board governance tasks.
• Coordinate board and subcommittee meetings; prepare materials and minutes.
• Screen emails, manage confidential information, and draft correspondence.
• Support finance tasks including invoices and budget tracking.
• Assist with project management and research for internal initiatives.
• Maintain CRM records and coordinate travel arrangements.
• Support internal reports and stakeholder communications.

Skills

Administrative support

Calendar management

Budget tracking

Minute taking

Stakeholder engagement

Microsoft Office

Project coordination

Communication

Tools

SharePoint

CRM software

Excel

Job description

UK Green Building Council is seeking an Administrative professional to support the Chief Executive and board governance while also assisting the wider team with project coordination. The role blends high-level calendar management, confidential correspondence, and budget tracking to ensure the organisation's operations run smoothly.

You'll work across two core areas—Executive Support (c.50%) and Team Administration (c.50%)—developing processes, coordinating meetings, preparing materials, and